Executive Assistant, President of Business Services

| Long Island City, NY, USA
Employer Provided Salary: $74,018-$121,601 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.
Sorry, this job was removed at 1:12 p.m. (EST) on Tuesday, March 5, 2024
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Altice USA is a cutting-edge communications, media, and tech company. We connect people to what matters most to them; texting with friends, advertising that resonates, or binge watching their favorite show. Our differentiated approach centers around technologies that push the envelope and deliver the ultimate customer experience. We're building a workforce that attracts and retains the best talent, not only to meet the needs of our customers, but that also reflects the diverse communities we serve.
Job Summary
The B2B Sales organization is looking for a strong department/administrative assistant who will act as a key connector in the daily business and senior executive administration operations. This role will report to the EVP, President Business Services based in the company headquarters in Long Island City. This role will serve as the department's glue for day-to-day support and provide executive support on projects and administration needs. The person in this role will be highly visible to all levels of the organization and tasked to complete varied administrative duties while exercising discretion and sound judgment on a consistent basis.
Responsibilities

  • Serve as the point of contact for an assigned Senior Leader(s), helping to ensure an effective communication flow among the leadership team, employees, and external parties as needed.
  • Plan virtual, on-site, and off-site meetings, as well as special events, working with appropriate cross-functional colleagues
  • Assemble and edit meeting-related materials and distribution of materials, including agendas, status reports, presentations, room reservations, catering, and distribution of leadership team emails/communications
  • Coordinate executive schedules, and manage leader calendars, including scheduling internal meetings, external engagements, candidate interviews, etc.
  • Arrange travel, including the arrangement of flights, hotels, car service, etc.; prepares expense reports as needed.
  • Support the development of building a strong workplace culture with a focus on teamwork, collaboration, responsiveness, and fun. Also, help coordinate team building/social events.
  • Assist in creating and routing Requests for Signature, and Statements of Work to appropriate parties
  • Facilitate payments to vendors through oversight of the full lifecycle of Oracle iProcurement, including setting up new vendors, creating Purchase Order requisitions, and receiving invoices.
  • Support the coordination where needed on new hire onboarding (including contractors), such as security badge setup, equipment ordering/distribution, etc
  • Create organization charts, and process flows
  • All other general administrative support for assigned Senior Leader, including greeting visitors, preparing materials for all hands, leadership meetings, contract management-related processes, including contract routing and archiving, and other duties as assigned.


Qualifications

  • High School Diploma or equivalent required; advanced education preferred.
  • Previous experience in an administrative support role supporting a large, fast-paced functional area. Experience supporting senior/executive leadership preferred.
  • Strong organization and analytical skills with the ability to handle multiple tasks simultaneously and manage small projects.
  • Demonstrated ability to anticipate needs before they arise and proactively resolve issues.
  • Strong verbal and written communication skills, as well as the ability to interact with all levels of management.
  • Ability to maintain the highest degree of confidentiality and diplomacy.
  • Experience with Oracle software applications, particularly iProcurement module, is preferred.
  • Experience with virtual meeting software (eg: Microsoft teams, Skype, WebEx, or equivalent) preferred.
  • Highly proficient in Office 365, Sharepoint, Teams, specifically Outlook, Excel, and PowerPoint. Experience with MS Visio preferred.


Altice USA is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.
Altice USA, Inc. collects personal information about its applicants for employment that may include personal identifiers, professional or employment related information, photos, education information and/or protected classifications under federal and state law. This information is collected for employment purposes, including identification, work authorization, FCRA-compliant background screening, human resource administration and compliance with federal, state and local law.
This position is identified as being performed in/or reporting to company operations in New York State. Salary ranges are supplied in compliance with New York State law. Pay is competitive and based on a number of job-related factors, including skills and experience. The starting pay rate/range at time of hire for this position in the posted location is $74,018.00 - $121,601.00 / year. The rate/Range provided herein is the anticipated pay at the time of hire, and does not reflect future job opportunity.
Applicants for employment with Altice will never be asked to provide money (even if reimbursable) as part of the job application or hiring process. Please review our Fraud FAQ for further details.
Nearest Major Market: Brooklyn
Nearest Secondary Market: New York City

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Technology we use

  • Engineering
  • Product
  • People Operations
    • GolangLanguages
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    • jQuery UILibraries
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    • Google AnalyticsAnalytics
    • JIRAManagement
    • Microsoft TeamsCollaboration
    • SmartsheetProject Management

Location

1 Ct Square, New York, NY 11101

What are Optimum (An Altice USA Company) Perks + Benefits

Optimum (An Altice USA Company) Benefits Overview

Medical, Dental, Vision and more
Paid Time Off
Tuition Reimbursement
401K with company match
Product benefits (within company footprint)
Pet Insurance, Life Insurance, Legal support, and more

Culture
Volunteer in local community
One Volunteer Day Annually to be used for a volunteer event of your choice!
Partners with nonprofits
Altice USA has been a long-time supporter of FIRST Robotics, fostering STEM skill development by sponsoring high schools teams and regional competitions throughout our service area.
Team based strategic planning
Open office floor plan
Employee resource groups
Employee-led culture committees
Quarterly engagement surveys
Hybrid work model
In-person all-hands meetings
President's club
Employee awards
Diversity
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Performance bonus
Child Care & Parental Leave Benefits
Generous parental leave
Family medical leave
Adoption Assistance
Fertility benefits
Vacation & Time Off Benefits
Generous PTO
Paid volunteer time
Paid holidays
Paid sick days
Flexible time off
Floating holidays
Bereavement leave benefits
Office Perks
Commuter benefits
Onsite office parking
Altice USA employees have access to parking at our office locations.
Professional Development Benefits
Job training & conferences
Altice USA offers its employees access to development during their career journey which includes opportunities to attend job training and industry conferences.
Tuition reimbursement
Promote from within
Continuing education stipend
Altice USA is proud to offer educational assistance, up to $5,250 annually!
Personal development training

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