Executive Assistant

Job Description:

The Executive Assistant will support the President of Bessemer Trust, a family office overseeing more than $250 billion in assets for over 3,000 individuals and families of substantial wealth. The Executive Assistant will provide seamless administrative support and serve as a liaison with key internal and external partners, requiring a clear understanding of the firm's priorities and the ability to build effective working relationships across departments and seniority levels.

Success in this role demands unquestionable integrity, sound judgment in handling sensitive and confidential matters, and exceptional interpersonal and organizational skills. The ideal candidate brings excellent attention to detail, the ability to manage multiple projects simultaneously in a fast-paced environment, and a collaborative, solutions-oriented approach to their work.

 Primary Responsibilities:

• Manages a complex calendar, with discretion to prioritize and adjust based on criticality and understanding of the business
• Proactively tracks key deliverables, tasks, approvals, and deadlines on behalf of the President, while ensuring the President is well-informed of upcoming meetings, commitments, and responsibilities 
• Responds to incoming calls and inquiries with sound judgment, facilitating timely and appropriate communication and access
• Liaises with key stakeholders, including but not limited to, the President’s leadership team, Executive Committee members, and clients
• Partners with Marketing to execute important events including annual Wealth Management conferences and multi-day offsites and onsites
• Coordinates internal and external meetings, including reserving conference rooms, setting up videoconferencing, catering, and making restaurant reservations; supports the preparation, coordination, and distribution of relevant meeting materials
• Manages board logistics and relevant documentation
• Utilizes Salesforce as a primary relationship-management tool to document, track, and maintain client interactions, activity, and information
• Creates and assembles polished PowerPoint presentations as well as draft written communications
• Plans and arranges frequent travel in Concur for air, hotel, and transportation; provides itineraries, agendas, and relevant background information for travel
• Assists with expense reports and invoice processing, or other administrative tasks as needed 
• Drives special projects as needed

 Qualifications:

• Bachelor's degree strongly preferred 
• 10+ years of successful experience, preferably in a client-driven, technology, banking, or financial environment supporting senior executives 
• Ability to handle highly confidential, organizational, and personnel-related information with discretion 
• Demonstrated ability to prioritize and manage multiple projects concurrently 
• Exceptional interpersonal and organizational skills
• Excellent verbal and written communication skills
• Sense of urgency in responsiveness and completion of tasks
• Acute attention to detail and regard for accuracy
• Uncompromising commitment to quality and client service 
• Proven ability to work well in and contribute to a team environment 
• Experience managing and coordinating complex onsites and offsites 
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel), Adobe, Salesforce; comfortable using Microsoft Teams and One Drive, with knowledge of Concur and DocuSign a plus  

The base salary range for this position is $120,000- $150,000 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit’s incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.

About Bessemer Trust:

• Bessemer Trust is a family office, overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. Its more than 1,300 employees are singularly focused on private wealth management — disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.
• Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.
• Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer’s adherence to putting clients’ interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.

 Key Facts:

• For more than 119 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
• Headquartered in New York’s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm’s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
• To watch a video about Bessemer Trust’s history, click here.
• To learn more about Bessemer Trust, click here.

 About Our Employee Rewards and Benefits:

• We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:
• Competitive base salary plus discretionary annual bonus for select positions
• A 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee assistance (EAP) and wellness programs
• Hybrid work environment: 60% in office, 40% remote for most positions
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees 

Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.