Executive Assistant supporting the leadership team by managing priorities, communications, confidential information, travel, off-sites, compliance documentation, board and investor materials, and special projects. The role requires strong judgment, exceptional writing, meticulous organization, discretion, and process-improvement skills. The assistant will work onsite regularly in New York City and help streamline executive workflows through systems and light automation.
Tagup is a defense technology company founded at MIT that is delivering logistics decision advantage with next-generation AI. We’re growing rapidly and are looking for change-makers passionate about delivering innovative technologies to solve the most challenging problems in the world’s highest stakes environments. This is an exciting opportunity to engage in meaningful work that strengthens national security and contributes to the success of U.S. and allied forces. Join us in shaping the future of defense logistics for a safer tomorrow.
We are seeking a NYC-based Executive Assistant to partner with our leadership team and ensure operations at the executive level run seamlessly. This is more than a support role — you’ll be a trusted partner and force multiplier, managing priorities, communications, and key workflows so executives can focus on strategy and execution. The ideal candidate combines organizational excellence with discretion, judgment, and the ability to thrive in a fast-paced, high-growth environment.
What You'll Do
- Serve as a trusted partner and gatekeeper for the executive team, ensuring priorities and workflows are managed effectively.
- Draft, triage, and manage executive communications, ensuring clarity and timeliness across internal and external stakeholders.
- Prepare briefing materials and support compliance, reporting, and board/investor deliverables.
- Assist with compliance activities, helping ensure documentation, reporting, and review cycles are completed accurately and on time.
- Oversee travel logistics, off-sites, and event coordination.
- Build strong relationships across the company, facilitating smooth communication between executives and teams.
- Implement systems and light automation to streamline workflows and reduce repetitive tasks.
- Handle highly confidential information with sound judgment and flawless discretion.
- Contribute to special projects requiring organizational excellence, problem-solving, and attention to detail.
What We’re Looking For
- 8+ years of experience as an Executive Assistant, including 3+ years supporting a CEO/founder or top C-suite at a high-bar organization (startup, hedge fund, big tech, or top-tier firm).
- Evidence of operational judgment under pressure: you’ve navigated mission-critical situations (e.g., last-minute travel changes, board pivots, multi-party offsites) without drama.
- Exceptional writing skills (concise, executive-ready) and a meticulous attention to detail (zero typos, zero misses).
- Strong organizational skills with a talent for process improvement and efficiency; comfort with automation tools is a plus.
- Technically proficient in managing complex compliance processes through advanced utilization of platforms like Google Workspace and Slack.
- Based in New York City, with the ability to work onsite regularly to support the executive team in our midtown office.
Salary
The estimated salary range for this position is between $130,000 and $160,000 annually. We strive to provide a competitive salary and benefits package that aligns with our employees’ experience and qualifications. Our primary objective is to attract and retain top talent, and we firmly believe in compensating our employees fairly for their invaluable contributions.
As a rapidly expanding technology company, we extend part-ownership to all team members through an Employee Stock Option Plan. Additionally, we offer comprehensive health insurance benefits, access to the company’s 401K plan, and foster a team-oriented work environment with regular company outings!
Why Join Us?
At Tagup, you’ll operate at the heart of a company using AI to transform defense and national security. As an Executive Assistant, you’ll work side by side with senior leadership, shaping how the organization runs and ensuring critical initiatives move forward without friction. This role offers visibility across the business, the opportunity to take ownership of high-impact projects, and the chance to grow alongside a fast-scaling technology company where your judgment, discretion, and problem-solving skills will be recognized and valued every day.
Tagup is an equal opportunity employer and individuals seeking employment with us are considered without regard to race, color, religion, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic protected by law.
Citizenship: Due to the nature of our work with the U.S. Department of Defense, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor visas at this time.
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