Provides high-level administrative support to the Chief Operations Officer through calendar management, call screening, meeting coordination, correspondence, spreadsheet preparation, action-item tracking, and special assignments. The role requires discretion with confidential information, strong prioritization, professional communication, independent judgment, multitasking, and flexibility to work extended hours in a required in-office setting.
Dynamic, growing Commercial Real Company in New York, NY has an opportunity for an Executive Assistant. If you are looking for a challenging and rewarding position, we want to hear from you.
The position will provide executive support for the Chief Operations Officer.
The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include:
Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.
Responsibilities- Screen a high volume of telephone calls from both internal and external sources.
- Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.
- Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
- Must be able to compose business correspondence and format spreadsheets
- Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.
- Track action items and deliverables for executives and proactively schedule the time required to address them.
- Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
- Meets designated deadlines and works effectively in a pressurized environment.
- Must have a professional phone manner and be able to interact with staff and clients in a professional manner
- Must be able to multi-task with little or no supervision
- Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner
- Be able to prioritize when working for more than one person
- Have a “can-do” attitude. Be willing to do what it takes to get it done.
- BA or BS degree
- Ability to interface professionally with all levels of employees
- Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
- Exceptional organizational skills are necessary to succeed in this position.
- Must be flexible and able to work extended hours.
- Please note this is a required in-office position.
Newmark New York, New York, USA Office
125 Park Ave, New York, New York, United States, 10017 5529
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