Executive Assistant

Position Summary

The Executive Assistant will support Executive Leaders in the Law Department. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs.

The Executive Assistant will exercise considerable discretion in judgment, confidentiality, and will possess the organizational skills to support the varied tasks and deadlines that are required daily. The successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.

You will

• Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.
• Demonstrate ability to problem solve and bring forward recommended solutions.
• Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.
• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
• Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
• Interact with executives and assistants internally and externally, responding to requests with an appropriate sense of urgency.
• Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
• Proactively address, or resolve issues, within own area of accountability and keep leadership informed of any matters requiring their attention.
• Collaborate with sourcing team and other necessary parties to initiate purchase orders (PO) and manage vendor payments effectively.
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
• Assist with other special projects, perform additional assignments, as needed – growth mindset.
• As needed, and at the direction of the Chief Legal Officer’s Executive Assistant, provide backup support to the Chief Legal Officer.

You have

• Bachelor’s degree in business administration, Human Resources, related field, or relevant experiences.
• 5+ years of experience as an Executive Assistant, preferably supporting senior executives.
• Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
• Strong knowledge of all audio visual set up (i.e., video conferencing) and ability to successfully collaborate with AV team as dictated by meeting requirements.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage competing priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in project management and event coordination.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Flexibility to work outside of regular business hours when needed.

The Executive Assistant has an important role in the Law Department,  and the successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.

Location /Travel

Hybrid role – 3 days in office, 2 days WFH. Preferred locations - Hudson Yards, New York

Salary Range:

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals.  Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.