Executive Assistant

Job Description:

• The position will provide executive support for the Chief Operations Officer.
• The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include:
•  Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.

Responsibilities:

• Position supports 2 executives and a Sales Team
• Screen a high volume of telephone calls from both internal and external sources.
• Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.
• Responsible for coordinating travel, including flights,  hotels and transportation.
• Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
• Must be able to compose business correspondence and format spreadsheets
• Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.
• Track action items and deliverables for executives and proactively schedule the time required to address them.
• Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
• Meets designated deadlines and works effectively in a pressurized environment.
• Must have a professional phone manner and be able to interact with staff and clients in a professional manner
• Must be able to multi-task with little or no supervision
• Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner
• Be able to prioritize when working for more than one person
• Have a “can-do” attitude. Be willing to do what it takes to get it done.

Skills and Education:

• BA or BS degree
• Ability to interface professionally with all levels of employees
• Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
• Knowledge of AI Tools and MAC.
• Exceptional organizational skills are necessary to succeed in this position.
• Must be flexible and able to work extended hours.
• Please note this is a required in-office position.

Qualified candidates must have strong communication, written, and verbal skills. Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must! 

Salary: $90,000 - $110,000 annually

The expected base salary for this position ranges from $90,000 - $110,000 annually.  The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held.  In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

We offer a competitive salary and benefits such as medical, dental, vision, 401k, and paid holidays. To be considered for this opportunity,

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.