The Executive Assistant will manage schedules, maintain SOPs, coordinate with marketing, oversee administrative tasks, and ensure operations run efficiently.
This is a remote position.
Our client is looking for an Executive Assistant to support their day-to-day operations and ensure their internal processes run smoothly and efficiently. They operate within the fitness and performance coaching space and have experienced steady growth in recent years through structured programs and a strong focus on client results.
This role is ideal for someone highly organized, proactive, and detail-oriented who enjoys keeping things on track, managing priorities, and supporting a fast-paced, execution-driven environment.
- Manage and organize schedules, ensuring all tasks and projects are properly tracked and completed on time
- Maintain, update, and follow Standard Operating Procedures (SOPs) for daily operations
- Coordinate closely with the marketing team, ensuring smooth communication and execution
- Gather and send assets (photos, videos, and other materials) to support marketing initiatives
- Oversee administrative workflows and ensure operational consistency
- Monitor ongoing projects and follow up to ensure deadlines are met
- Handle general administrative tasks as needed to support the business
Requirements
- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role
- Strong organizational and time management skills
- Ability to manage multiple priorities without losing attention to detail
- Excellent communication skills, both written and verbal
- Comfortable working in a fast-paced, structured environment
- High level of accountability and follow-through
- Experience supporting entrepreneurs, coaches, or small business owners is a plus
- Familiarity with SOP management and workflow organization
- Strong sense of discipline and punctuality
- Interest or background in fitness, health, or performance is a plus
Benefits
Similar Jobs
Artificial Intelligence • Cloud • HR Tech • Information Technology • Productivity • Software • Automation
Provide high-level administrative support to senior leadership including calendar and meeting management, interview and meeting prep, travel and expense management, onboarding for hires and vendors, help-desk coordination, and ad-hoc project support. Maintain confidentiality, drive agendas, and integrate AI tools into workflows.
Top Skills:
Ai-Powered ToolsBoxConcurMicrosoft WordOutlookPowerPointZoom
Cloud • Security • Software • Cybersecurity • Automation
Provide executive support to two VPs in the CRO organization: manage complex multi-time-zone calendars, coordinate domestic and international travel, plan team events and off-sites, support recruiting and onboarding logistics, prepare and reconcile monthly expenses, provide backup coverage for other EA partners, and lead special projects to reduce operational friction across teams.
Top Skills:
AIGitlabGoogle WorkspaceNavanSlackZoom
Fintech • Software
Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
