Executive Assistant

This is a remote position.

Our client is looking for a highly organized and proactive Full-Time Executive Assistant to provide dedicated support to a senior leader. The company is a distinguished player in the Canadian legal services sector, recognized for its significant growth and industry accolades in recent years.

Responsibilities

• Meticulously manage and prioritize a high-volume executive calendar, including scheduling appointments, meetings, and deadlines.
  

• Act as the primary gatekeeper, handling all incoming communications and ensuring prompt and professional responses.
  

• Coordinate complex domestic travel arrangements and meticulously prepare agendas and materials for meetings.
  

• Maintain an efficient and organized digital filing system for critical documents and client records.
  

• (Bonus) Assist with the preparation and proofreading of standard legal documents under direction.
  

• (Bonus) Support the client intake process and help maintain positive, professional client relationships.
  

• Proven experience as an Executive Assistant or similar role, supporting C-level executives.
  

• Exceptional ability to manage a high-volume inbox (80-90 emails daily) and a complex, dynamic calendar.
  

• Superior written and verbal communication skills with a professional and discreet demeanor.
  

• Impeccable organizational skills and a keen eye for detail.
  

• Proficiency in common office software suites (e.g., Microsoft Office, Google Workspace).
  

• A demonstrated interest in or aptitude for the legal field is a significant advantage.
  

Qualifications

• A minimum of 3+ years of experience in an executive support capacity.
  

• Experience within a professional services environment (e.g., law, finance, consulting) is highly desirable.
  

• A relevant diploma or certification in business administration or a related field is preferred.
  

• Full-time
  
• 100% remote position.
  
• The client offers a competitive compensation package and the opportunity to work closely with a leader in a dynamic and supportive professional environment.