As an Executive Coordinator at Vessel, you will manage office logistics, assist with communications, support cross-departmental initiatives, and coordinate meetings while ensuring smooth day-to-day operations.
About Vessel
Vessel is building the future of housing. We combine breakthrough design, advanced manufacturing, and first-principles thinking to tackle one of the world’s most pressing challenges: creating sustainable, attainable housing for all. This isn’t just construction—it’s a complete reimagining of how people live.
Backed by Mosaic Ventures and Lennar, the nation’s largest homebuilder, Vessel is rapidly scaling to meet growing demand. We care deeply about every detail—from beauty and durability to efficiency and accessibility—because we believe everyone deserves a thoughtfully made home.
We’re seeking a highly organized and proactive Executive Coordinator to support our day-to-day office operations and team needs. This is a collaborative role that touches many areas of the organization, from managing office logistics to assisting with internal communications and social media efforts.
What You'll Do
- Support cross-departmental initiatives and ad hoc tasks to maintain smooth day-to-day operations.
- Handle incoming mail, deliveries, and general office logistics with efficiency and accuracy.
- Anticipate needs, minimize obstacles, and create capacity for the CEO to focus on high-impact initiatives.
- Contribute to the development and management of the company’s social media presence and content strategy.
- Ensure team members are equipped with the necessary tools, technology, and resources to perform effectively.
- Review, edit, and refine executive documents—including presentations, contracts, and memos—prior to leadership review.
- Provide proactive visibility into upcoming deadlines, priorities, and action items for executive leadership.
- Coordinate logistics for meetings, events, and travel with meticulous attention to detail and efficiency.
- Partner with internal teams, to ensure smooth office operations.
- Maintain flexibility and availability to provide after-hours support as needed.
Who You Are
- Bachelor’s degree required
- Ability to take ownership
- 2–4 years of experience in an administrative or office support role
- Strong organizational skills and attention to detail
- A flexible, “no task too small” attitude
- Great written and verbal communication
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Able to see around corners, connect dots, and anticipate needed before it’s requested
- Comfortable working in ambiguity, energized by solving problems in real time
- Team-building events and activities, including social hours and celebrations
- Meticulous, fast, and unflappable—with a bias for clarity and action
- Operate with discretion and sound judgment; trusted to handle sensitive information with care
- Exposure to a start-up environment desired
At Vessel
We believe everyone deserves a home built with care—beautiful, durable, and made to last. That starts with the people who make it happen. Join us and help reimagine what housing can be.
Top Skills
Microsoft Office Suite
Vessel Technologies New York, New York, USA Office
46 W 55th St, New York, New York, United States, 10019
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