Supports grant compliance, personnel cost tracking, funding allocations, payroll administration, reconciliations, grant billing, reporting, audits, and funder requests. Maintains staffing, salary, payroll, timekeeping, and grant documentation; reviews employee costs and payroll data; reconciles information across HR, payroll, and financial systems; generates reports; and improves documentation and workflow processes. Collaborates with Finance, Human Resources, Development, and program teams in a nonprofit environment.
About NYLAG:
Founded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality. NYLAG goes to where the need is, providing services in more than 150 community sites (e.g., courts, hospitals, libraries) and on our Mobile Legal Help Center. NYLAG’s staff of over 400 impacted the lives of nearly 129,000 people last year.
Job description
NYLAG seeks a detail-oriented and highly organized Finance Coordinator to support grant compliance, personnel cost tracking, staff funding allocations, and payroll administration. The position is part of the Finance department, reports to the Controller and works closely with Human Resources, Development, and program teams to ensure employee time and salary costs are accurately recorded, supported, and allocated to the appropriate grants, contracts, and funding sources.
The Coordinator will maintain grant-related personnel documentation, support grant billing and reporting, assist with payroll processing and reconciliations, and help prepare for audits and funder requests. This is an excellent opportunity for an early-career professional who enjoys working with data, systems, and cross-functional teams and is interested in nonprofit finance and grant compliance.
Duties and Responsibilities
Grant Compliance & Personnel Cost Tracking
Qualifications
Required
NYLAG’s Commitment to Diversity and Inclusion
NYLAG is proud to be an equal opportunity employer. People of color, women, people with disabilities, immigrants, veterans, lesbian, gay, bisexual, transgender and queer people, and those with lived experiences in the communities we serve are strongly encouraged to apply.
Employment type:
☒ Full-time
Professional Level:
☒ Professional
Salary Range: NYLAG is a unionized workplace, and salaries are set pursuant to a collective bargaining agreement. The current salary range for this position is between $82,300 and $87,320.
Benefits: Medical, dental, vision, 401k, life insurance, long term disability, commuter benefits, flexible spending accounts (FSA) for Medical and Dependent care.
Application Instructions: Please save resume and cover letter on one pdf.
NYLAG is committed to a hybrid work policy for staff whose work does not require their full-time presence in the office. NYLAG’s current policy is that most staff are required to work in NYLAG’s offices or do other in-person work at least two days each week. This policy is subject to change.
Founded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality. NYLAG goes to where the need is, providing services in more than 150 community sites (e.g., courts, hospitals, libraries) and on our Mobile Legal Help Center. NYLAG’s staff of over 400 impacted the lives of nearly 129,000 people last year.
Job description
NYLAG seeks a detail-oriented and highly organized Finance Coordinator to support grant compliance, personnel cost tracking, staff funding allocations, and payroll administration. The position is part of the Finance department, reports to the Controller and works closely with Human Resources, Development, and program teams to ensure employee time and salary costs are accurately recorded, supported, and allocated to the appropriate grants, contracts, and funding sources.
The Coordinator will maintain grant-related personnel documentation, support grant billing and reporting, assist with payroll processing and reconciliations, and help prepare for audits and funder requests. This is an excellent opportunity for an early-career professional who enjoys working with data, systems, and cross-functional teams and is interested in nonprofit finance and grant compliance.
Duties and Responsibilities
Grant Compliance & Personnel Cost Tracking
- Review employee timecards, timesheets, time allocations, and personnel cost distributions for accuracy, completeness, and compliance with organizational and funder requirements.
- Track salary and related personnel costs charged to grants, contracts, departments, programs, and other funding sources.
- Follow up on missing, incomplete, or inconsistent time and allocation information.
- Support grant billing, reimbursement requests, financial reporting, audits, monitoring visits, and funder reviews by gathering and organizing required documentation.
- Maintain current and accurate staffing, salary, and funding allocation records supporting changes related to new hires, terminations, promotions, transfers, salary adjustments, leaves of absence, and changes in grant funding.
- Review payroll data for accuracy and consistency with approved employee changes and help resolve discrepancies in coordination with Human Resources and Finance.
- Assist with semi-monthly payroll processing in collaboration with the Payroll and Benefits Manager, including review of compensation, deductions, funding allocations, and employment status changes.
- Maintain supporting documentation for payroll and staffing changes and assist with payroll audits, 401(k) audits, and year-end payroll reporting.
- Maintain organized electronic grant compliance files, including timesheets, payroll records, pay statements, salary information, and other personnel cost support.
- Ensure required documentation is complete, accurate, and available for reporting deadlines, audits, and funder requests.
- Help develop and maintain standardized processes for collecting and organizing grant-related personnel documentation.
- Maintain grant, timekeeping, staffing, funding allocation, and payroll-related spreadsheets, databases, and tracking tools.
- Reconcile information across Human Resources, payroll, timekeeping, and financial systems to identify and resolve discrepancies.
- Generate reports and provide payroll- and grant-related data to Finance, Human Resources, Development, and program teams.
- Identify opportunities to improve workflows, reporting, and data accuracy.
Qualifications
Required
- Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Human Resources, or a related field, or an equivalent combination of education and relevant experience.
- 2-4 years of experience in nonprofit finance, grants administration, payroll, accounting, or a related field.
- Excellent Excel and Microsoft Office skills, with the ability to work accurately with large volumes of data.
- Strong organizational, analytical, problem-solving, and communication skills.
- Ability to manage multiple priorities, meet recurring deadlines, and handle confidential employee and financial information with discretion.
- Interest in nonprofit finance, grant compliance, payroll, and financial operations.
- Experience supporting grant-funded programs, government contracts, grant billing, financial reporting, or grant compliance activities.
- Experience with payroll, timekeeping, staffing allocations, or personnel cost reporting.
- Experience using payroll, HRIS, accounting, or financial management systems such as Rippling, ADP, Paycom, Paylocity, or similar platforms.
- Experience in a nonprofit or legal services organization.
- Detail-oriented, highly organized, and comfortable working with financial data, systems, and spreadsheets.
- Proactive, reliable, accountable, and able to meet recurring deadlines.
- Able to collaborate effectively and respond promptly across departments in a fast-paced nonprofit environment.
- Curious, process-minded, and motivated to strengthen documentation, data accuracy, and grant reporting.
NYLAG’s Commitment to Diversity and Inclusion
NYLAG is proud to be an equal opportunity employer. People of color, women, people with disabilities, immigrants, veterans, lesbian, gay, bisexual, transgender and queer people, and those with lived experiences in the communities we serve are strongly encouraged to apply.
Employment type:
☒ Full-time
Professional Level:
☒ Professional
Salary Range: NYLAG is a unionized workplace, and salaries are set pursuant to a collective bargaining agreement. The current salary range for this position is between $82,300 and $87,320.
Benefits: Medical, dental, vision, 401k, life insurance, long term disability, commuter benefits, flexible spending accounts (FSA) for Medical and Dependent care.
Application Instructions: Please save resume and cover letter on one pdf.
NYLAG is committed to a hybrid work policy for staff whose work does not require their full-time presence in the office. NYLAG’s current policy is that most staff are required to work in NYLAG’s offices or do other in-person work at least two days each week. This policy is subject to change.
New York Legal Assistance Group New York, New York, USA Office
New York, NY, United States
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