The Front Office Coordinator will manage administrative tasks, support office operations, ensure health and safety compliance, and enhance hospitality experiences for employees and guests.
Vevo is the world's leading music video network, connecting an ever-growing global audience to high quality music video content for more than a decade. Founded by Universal Music Group and Sony Music Entertainment in 2009, Vevo offers fans worldwide a vast array of premium content to choose from, showcasing official music videos alongside a constantly developing lineup of live performances and innovative original programming. From top superstars to rising new talents, Vevo brings incomparable cross-promotional support to artists across the musical spectrum, at every stage of their careers.
Vevo has consistently evolved over the past decade to lead within today's ever-changing media landscape, embracing partnerships with a number of leading distribution platforms to deliver extraordinary content within ad-supported environments. With more than 25B views across television, desktop and mobile devices each month, Vevo brings music videos to the world – when, where, and how fans want them.
As the Front Office Coordinator, you will be expected to perform various administrative and office related tasks and overall office support our NYC HQ employees. You will report to, and partner with, the IT/Facilities team on general office activities and tasks. You must have excellent verbal and written communication skills along with a high-level of professionalism and confidentiality.
Typical duties may include but are not limited to the following: Interaction with senior level executives, customers and vendors; greeting arriving visitors; schedule and coordinate logistics for office events; review, order, & stock inventory of all office supplies, snacks, drinks, etc; organize office operations and procedures, serves as a resource for general office and health & safety related information for guests and employees.
Operations Responsibility
- Operate as a resource and compliance officer for all health & safety initiatives driven by IT/Facilities.
- Conduct quality control walkthroughs to address immediate issues, pre-empt potential future issues and identify areas for improvement when required.
- Address day-to-day landlord primarily coordinating and managing building access as necessary.
- Manage food and beverage offerings to ensure the quality and presentation are aligned with Vevo’s brand.
- Oversee all ordering and receipt of products from vendors as directed.
- Oversee inventory management of office supplies including general maintenance requests as directed, stocking of the pantry, kitchen, shipping supplies, and equipment.
- Assistance with some conference room troubleshooting, meeting coordination and scheduling, as well as occasional audio/video support and escalation.
- Travel to our DUMBO, Brooklyn studio on an occasional ad hoc basis to provide facilities support.
Hospitality Requirements:
- Develop relationships with various teams and proactively gather information on their office needs and ideal utilization wants.
- Support the planning and supervision of educational, professional and personal development events that take place throughout the office.
- Ensure a gracious arrival experience for all employees, prospective employees, clients, and guests while maintaining the necessary level of building security.
- Partner with internal teams to help with organizing company social activities (happy hours, events), and dream up ways to facilitate community events and culture-boosting activities.
Interested? Great! You might like to know:
- We're a fun, energetic, and tight knit team
- We really enjoy music and technology
- We have excellent compensation and benefits packages
- We have premier access to music content and new releases of original media content
- We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances
- We offer a 401k match
- This is a full-time position based on-site/in our New York office.
- Vevo considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status under local, state, or federal law.
- Pay: $30.45 per hour
Vevo New York, New York, USA Office
4 Times Sq, New York, NY, United States, 10036
Similar Jobs
Blockchain • Fintech • Payments • Financial Services • Cryptocurrency • Web3 • Infrastructure as a Service (IaaS)
As an Implementation Manager, you will integrate enterprise clients, enhance onboarding processes, and train teams to ensure seamless transitions and effective use of products.
Top Skills:
SQL
AdTech • Digital Media • Marketing Tech
The Business Intelligence Analyst will develop reporting solutions, analyze large data sets, uncover growth opportunities, and support strategic decision-making across FreeWheel's Marketplace business.
Top Skills:
AWSExcelHadoopLookerPythonRSQLSQL ServerTableauTeradata
AdTech • Big Data • Digital Media • Software
As a Software Engineer II, you will develop APIs and UIs, manage project priorities, write production-ready code, and collaborate across teams.
Top Skills:
JavaScriptJenkinsJIRALinuxPHPPostgresPythonRestful ApisRubySQLTypescript
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
