Full Charge Bookkeeper

Young Concert Artists (YCA), a classical music non-profit in Manhattan, is seeking a part-time Full Charge Bookkeeper to manage the organization's day-to-day accounting. You will handle the general ledger, accounts payable and receivable, billing, payroll coordination, and audit preparation, report to the Operations Manager in close support with YCA’s external accountant, and work with a collaborative team of 18 full-time and two part-time colleagues across all departments to ensure the smooth operation of day-to-day activities. 

YCA's work includes public concerts, annual auditions, two annual galas, robust fundraising, and hundreds of artist engagements each year. That makes for a varied accounting workload, and your work will directly support the artists and programs at the heart of the organization.

About YCA

For 65 years Young Concert Artists has stood at the forefront of discovering and launching the careers of the future leaders of classical music. Founded by Susan Wadsworth in 1961, YCA has invested in its artists by providing them with the tools, opportunities, and infrastructure to take their careers to the highest level. YCA believes that successful modern musicians are more than gifted and highly-trained – they are cultural ambassadors who are well-equipped to bring new reach and relevance to the art form and inspire the widest possible audience.

The annual YCA Susan Wadsworth International Auditions draw the most exceptional young musicians from around the world for the chance to join the YCA roster and receive the YCA Fellowship. This transformative three-year program propels musicians to new levels of artistic growth, offering a holistic combination of resources including comprehensive artist management, performance opportunities at top venues around the globe, and YCA-presented debut recitals in New York City and Washington, DC. YCA connects its artists to a far-reaching network, opening doors and fostering key relationships that fundamentally change the trajectory of their careers.

Job Duties:

Accounting and financial reporting

• Responsible for full cycle accounting duties
• Maintain the general ledger and a coherent chart of accounts in QuickBooks Online
• Reconcile bank and credit card accounts monthly
• Assist with cash flow monitoring and budget preparation

Payables and receivables

• Record and pay accounts payable; facilitate ACH payments
• Process staff expense reimbursements; collect, scan, categorize, and file receipts from all departments
• Scan, deposit, and record incoming checks from all YCA Departments 

• Work with YCA's accountant and external payroll vendor to oversee payroll and taxes

Audit, controls, and compliance

• Collect and organize information as needed for the annual audit
• Monitor accounts for errors and fraudulent activity; coordinate with external accountant, YCA’s president, and the Operations Manager to enact proper controls
• Maintain a coherent system of accounts, with a supporting organized filing system and clear document retention practices
• Support preparation of the Form 990 and state charity filings

Qualifications:

• 3-5+ years of bookkeeping experience; bachelor's degree required
• Advanced knowledge of QuickBooks Online and Microsoft Excel
• Experience with financial statements and tax filings supporting nonprofit audits, including Form 990 and ASC 958
• Comfort with Google Workspace, donor management CRMs, Slack, and Asana, and the ability to learn new systems quickly
• Meticulous attention to detail, strong organization, and the ability to meet tight deadlines
• Excellent communication skills, both written and oral, and a collaborative spirit
• Dependability and discretion with confidential information
• Non-profit experience preferred; familiarity with classical music a plus

This is a part-time position of 20-25 hours per week, reporting to the Operations Manager and working closely under the technical guidance of YCA’s outside accountant. Hours are flexible, but the successful candidate must work in our Manhattan office (57th & Broadway) two or three days per week, on Tuesday, Wednesday, or Thursday, when YCA's hybrid team is in the office. Remaining hours can be worked remotely. Some added flexibility is helpful during month-end close and audit periods, and occasional evening or weekend work may be needed around galas and other events.

To Apply:

Please submit your cover letter and resume to the link provided. YCA is an equal opportunity employer. All applicants will be considered for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Job Title: Full Charge Bookkeeper
Organization: Young Concert Artists, Inc.
Location: New York, NY
Website: www.yca.org
Sectors: Music
Position Type: Part-time Permanent
Position Level: Associate
Education/Certifications: Bachelor’s Degree
Salary: $27-34/hr, commensurate with experience