Grants and Allocations Specialist - 00140 - Mon-Fri 9AM-5PM

Make an Impact.

At WellLife Network, every role plays a vital part in empowering people to live their best lives. As part of one of New York’s largest nonprofit health and human services organizations, you’ll join a team dedicated to compassion, inclusion, and excellence — helping individuals and families thrive every day. 

Position Summary: 

The role is responsible for developing budgets and budget narratives for grant submissions. This position is also responsible for allocating payroll-related expenses and ensuring that employee Personnel Action Forms (PAFs) are accurately completed and updated in a timely manner.

Essential Accountabilities: 

Grants

1. Prepare and update grant budget and budget narrative templates to ensure accuracy, consistency, and clarity across submissions
2. Monitor grant submission timelines and work closely with operations teams to ensure budget accuracy
3. Prepare clear, accurate budget narratives that justify proposed costs and align with program activities
4. Collaborate with program and operations teams to gather financial data and ensure budget accuracy
5. Review grant budgets and narratives for completeness, consistency, and compliance prior to submission
6. Update and revise grant budgets and narratives in response to funder feedback or program changes
7. Maintain budget templates and documentation to support efficient and consistent proposal development

Allocations

1. Assist the Human Resources Team, to ensure new employees are assigned the correct Department, Account, CFR code and Percentage Labor Distribution in Paycom.
2. Approve PAFs for existing employees for any changes in transfers, duties or programs served.
3. Work closely with the Program Directors to ensure allocations for employee salaries are correct, making adjustments as necessary.
4. Prepare salary reports as requested for meetings with the budget department and operations teams.
5. Prepare allocations for other than personal services expenses that are related to any payroll PAF change and work closely with the Accounts Payable and Accounting Teams to ensure those allocations are updated.
6. Participate in periodic reviews between the budget department and the operations teams to ensure allocations being charged to the program are the most updated and work with the accounting team to make any changes as necessary.

What You’ll Gain

• Compensation: Competitive hourly rate based on experience.

• Robust Benefits: Medical, dental, vision, and 401k retirement plan (with matching).

• Work-Life Balance: Paid time off, holidays, and personal days.

• Wellness Program: Free and low-cost gym and wellness access and support.

• Training & Growth: Ongoing professional development and career advancement opportunities.

• Meaningful Work: Direct impact on the lives of youth and their families.

• Supportive Environment: A collaborative team that values your contributions

1. 4 year degree
2. 4 years experience in a non-profit 
3. 4 years experience with analytical work
4. Proficient in Microsoft Excel