HR Representative, Employee Services

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.
Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.
The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.
- Commitment: Dedicated to the mission at all times
- Accountability: Responsible to each other and the community
- Resilience: Adapt in the face of adversity
- Excellence: Achieve and maintain the highest quality
- Service: Innovate to meet evolving needs
**Please note this is a temporary appointment for up to one year.**
Typical tasks include the following:
- Assist with processing all long-term leave requests and Worker's Compensation claims including Advance Time, Dedicated Sick Leave, and 3.5 grants.
- Prepare approval letters for employees transitioning to and from medical leaves.
- Utilize WCS, PMS NYCAPS, CHMRS, CityTime, and any other related systems.
- Prepare approval letters for employees transitioning to and from medical leaves.
- Organize certified mailings to distribute paper checks to employees on leave.
- Learn to calculate and verify employee compensation during medical leave based on leave time.
- Maintain comprehensive leave records and documentation, including filing employee folders, uploading digital files to shared drives, and updating Excel spreadsheets.
- Manage basic timekeeping functions such as processing overtime requests, correcting punch errors, and submitting/adjusting timesheets.
- Process MLAs, supplemental requests, and other CityTime functions ensuring employees are paid and accrue accurately.
- Ensure understanding of employee benefits contingent on different titles and hiring dates
- Uphold confidentiality regarding employee records and sensitive information.
- Perform general administrative duties to support the Human Resources Unit, contributing to various initiatives and projects across the unit.
- Other duties as assigned.
PREFERRED SKILLS:
- Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.
- Customer-service oriented.
- Can work independently and work with a team.
- Familiarity with Excel, PowerPoint, Outlook, and Microsoft Word.
- Ability to thrive in a fast-paced environment, demonstrating adaptability to complete tasks efficiently.
SPECIAL NOTE:
- Selected candidates will be required to provide a DNA sample by swabbing.
- This position has been identified as “essential.” During emergency events, “essential” positions may require 24-hour availability.
WORK AUTHORIZATION:
- Authorization to work in the United States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.
ADDITIONAL INFORMATION:
Licensing Requirement - A Motor Vehicle Driver License valid in the State of New York may be required for certain assignments. This license must be maintained for the duration of the assignment.
***Please note that only candidates selected for interviews will be contacted for this position. FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.***
LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or
2. An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or
3. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or
4. Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.
Skills Requirement
Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic
skills.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.