Provides administrative and operational HR support, including onboarding and offboarding, employee records, recruitment coordination, interview scheduling, documentation, HRIS updates, and employee inquiries. Maintains confidential personnel files, assists with payroll, benefits, timekeeping, background checks, reporting, employee communications, and engagement activities while ensuring accurate, policy-compliant processes.
We are seeking a detail-oriented and organized Human Resources Assistant to provide administrative and operational support to the Human Resources department. The ideal candidate will assist with employee records, onboarding, recruitment coordination, HR documentation, scheduling, and general employee support while maintaining confidentiality and professionalism.
Key Responsibilities
- Provide administrative support to the Human Resources department.
- Assist with employee onboarding and offboarding processes.
- Prepare and maintain employee records, forms, and HR documentation.
- Assist with scheduling interviews, meetings, orientations, and training sessions.
- Support recruitment activities, including reviewing applications and coordinating candidate communications.
- Respond to routine employee questions and direct more complex matters to the appropriate HR representative.
- Maintain accurate employee information in HR databases and systems.
- Assist with timekeeping, attendance, benefits, and payroll-related administrative tasks as assigned.
- Prepare HR reports, spreadsheets, correspondence, and other documents.
- Maintain organized and confidential personnel files.
- Assist with company policies, procedures, and employee communications.
- Coordinate background checks, employment paperwork, and other pre-employment requirements as authorized.
- Track onboarding requirements and follow up on outstanding documentation.
- Assist with employee engagement activities and HR projects.
- Ensure HR records and processes are handled in accordance with company policies and applicable requirements.
- Perform other administrative duties as assigned by HR management.
Qualifications
- High school diploma or equivalent required; additional education in Human Resources, Business Administration, or a related field is a plus.
- Previous administrative, HR, recruiting, or office experience preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and HR software.
- Ability to handle sensitive and confidential information responsibly.
- Professional, dependable, and approachable manner.
- Ability to work independently and collaboratively.
Preferred Skills
- Familiarity with HR policies and procedures.
- Experience with HRIS or employee-management systems.
- Recruiting and interview coordination experience.
- Strong data-entry and record-keeping skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong interpersonal and problem-solving skills.
Core Competencies
- Confidentiality
- Organization
- Communication
- Attention to Detail
- Professionalism
- Time Management
- Reliability
- Problem Solving
- Teamwork
- Employee Service
Work Environment
The Human Resources Assistant may work in an office, remote, or hybrid environment depending on company requirements. The position involves regular communication with employees, applicants, managers, and other internal departments.
Success in This Role
Success in this position means providing reliable HR support, maintaining accurate and confidential employee records, coordinating onboarding and recruitment activities efficiently, and helping ensure a professional and positive employee experience.
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