Supports travel authorization and purchase initiation requests by coordinating with project staff, subcontractors, procurement, finance, contracts, and government representatives. Maintains trackers, documentation, action items, deadlines, and reporting inputs. Ensures adherence to standardized processes, identifies recurring issues, and supports process improvement. The role is remote and requires strong communication, organization, attention to detail, and independent work.
SMX is seeking a people-oriented, detail-driven Junior Project Analyst.
This role centers on Travel Authorization Requests (TARs) and Requests to Initiate Purchase (RIPs) and serves as a coordination and communication bridge between portfolio leadership, internal teams, subcontractors, and government representatives. The Project Analyst works closely with the Portfolio Lead, project managers, contracts, and finance to ensure project actions are initiated accurately, tracked consistently, and documented in accordance with contract and internal processes. This is a remote position supporting a distributed program team in various time zones.
Essential Duties & Responsibilities
- TAR (Travel Authorization Request) Support
- Initiate, track, and maintain Travel Authorization Requests (TARs) in accordance with contract and company policies
- Coordinate with project staff, subcontractors, and internal teams to gather required travel details
- Communicate travel approval status, policy constraints, and next steps clearly and professionally
- RIP (Request to Initiate Purchase) Support
- Prepare and submit Requests to Initiate Purchase (RIPs) for labor, materials, or services
- Coordinate with subcontractors and internal procurement teams to ensure requests are complete and compliant
- Track RIP status through approval and execution, following up to resolution
- Project & Administrative Support
- Maintain trackers, logs, and shared documentation repositories
- Capture action items, deadlines, and follow-ups from meetings and communications
- Support weekly and monthly reporting with accurate, well-organized inputs
- Process Adherence & Improvement
- Apply standardized checklists, templates, and workflows consistently
- Identify recurring issues or points of confusion and elevate them to the Portfolio Lead
- Support continuous improvement by helping stakeholders understand and follow established processes
Required Skills & Experience
- Clearance Required: Must be eligible for a government security clearance
- US Citizenship is required for work on DoW contracts
- High school diploma and 2+ years of experience in administrative, operations, logistics, or project support roles
- Must be actively enrolled and seeking a business degree in a US accredited higher learning institution.
- Demonstrated experience coordinating requests, approvals, and follow-up actions
- Strong verbal and written communication skills, with the ability to explain processes and policies clearly
- Proven ability to work with a wide range of personalities and stakeholders
- High attention to detail and strong organizational skills
- Proficiency with Microsoft Excel and Word for trackers and documentation
- Ability to work independently in a remote environment
Desired Skills & Experience
- Bachelor’s degree in a relevant field preferred
- Comfortable and disciplined using/leveraging AI and LLMs
- Familiarity with government or regulated environments
- Experience supporting diverse and multiple stakeholders
#cjpost
The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
The proposed salary for this position is:
$15—$30 USD
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is an Equal Opportunity employer including disabilities and veterans.
Selected applicant may be subject to a background investigation and/or education verification.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).
Similar Jobs
Fintech • Information Technology • Software • Financial Services
Design and build Alloy’s go-to-market technology architecture, including CRM integrations, iPaaS automations, data pipelines, and workflow improvements. Develop SQL, Python, and JavaScript scripts for data manipulation and automation; monitor data quality and system performance; support reporting and BI dashboards; troubleshoot integration issues; and advise on GTM technology, vendors, and build-versus-buy decisions. Partner with RevOps, Sales, Marketing, Customer Success, IT, and leadership to translate business needs into scalable technical solutions.
Top Skills:
APIsChurnzeroDbtGainsightGongHookJavaScriptLookerN8NOutreachPythonSalesforceSalesloftSQLTableauTray.IoWorkatoZapier
.png){kind=logo}
AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Supports NBCUniversal’s ad sales systems by owning tickets, troubleshooting software, integrations, calculations, and backend data issues. Monitors systems, manages defects, documents procedures, coordinates with vendors and engineering teams, and recommends process improvements and automation. The role provides stakeholder communication, incident management, alerting and logging guidance, and occasional evening and rotating weekend on-call coverage during special events.
Top Skills:
Ai ToolsAPIsData StreamsMicroservicesRobotic Process Automation (Rpa)ScriptingSQLTest Automation
AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Leads automation engineering for NBCUniversal’s data collaboration platform. Designs AI agents, RAG workflows, reusable tools, APIs, and production-grade Python services supporting audience activation, measurement, and reporting. Establishes agent evaluation, monitoring, reliability, testing, and safety standards. Oversees clean room libraries and scalable data workflows while partnering across product, engineering, operations, and data platform teams. Hires, mentors, and develops software and AI engineers and drives technical direction, maintainability, and operational excellence.
Top Skills:
Ci/CdDatabricksDatabricks Clean RoomsHabuLangchainLanggraphLiverampLlmsPythonRetrieval-Augmented Generation (Rag)SnowflakeSnowflake Clean RoomsSnowflake CortexVector Databases
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
