Leave Coordinator

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Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.
 
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HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

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Leave Coordinator

Hybrid - NYC

The Leave Coordinator is a member of the Leave Management Unit within the Employee Relations team. Coordinating with our third-party leave administrator to confirm leave status, duration, and details, the person in this role ensures timely and accurate communication with employees and vendors, oversees entry of time and pay data for HSS employees on leave of absence, and resolves or escalates issues as appropriate. The Leave Coordinator also assists with HSS’ Reasonable Accommodation process.

Responsibilities:

• Once approved, create new leave case in our timekeeping system (Kronos Dimensions)
• Enter time and payroll into the timekeeping system, timely and accurately, for employees on approved leaves of absence, partnering with internal and external parties where appropriate
• Advise managers and/or timekeepers on leave-related time code inquiries
• Maintain leave records with accuracy in accordance with department requirements
• Respond to employee inquiries about leave policies, claim status, or time and pay while on leave, and directs or escalates to appropriate resources
• Pull leave of absence reports; assist in identifying trends and areas for improvement
• Calculate, track, and enter donated sick and/or vacation time
• Collect incoming leave of absence mail and fax correspondence
• Check the Reasonable Accommodation mailbox daily, taking on Accommodation cases directly, or assigning to/working with Manager, Leave Administration
• Maintain privacy and confidentiality of medical and personal information in accordance with HIPAA policies and procedures

Requirements:

• Bachelor’s Degree or equivalent work experience
• Minimum of one year of working in a leave of absence administration or payroll role
• Proficient in Microsoft Office applications, especially Excel and Outlook
• Experience working in HR Systems - Workday (HRIS) and Kronos (Timekeeping) a plus
• Able to handle multiple tasks simultaneously in a fast-paced environment
• Impeccable attention to detail and follow-through
• Customer-service oriented, projecting a positive attitude and a solutions-focused mindset
• Collaborative, with proven ability to develop and maintain strong professional relationships
• Strong written and verbal communication skills, able to explain complex information in a simple and understandable way
• Adaptable, able and willing to adapt to different approaches
• Healthcare experience a plus

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Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.