Legal Billing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting opportunity for a Legal Billing Specialist to join our Revenue Management Department. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within a dynamic and collaborative environment within the legal industry.

Join our Revenue Management Team as a Legal Billing Specialist of our New York Office

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. As a Legal Billing Specialist, you will provide end-to-end invoice preparation while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our New York office. This position reports to the Director of Revenue Management. The candidate must be flexible to work overtime as needed.

Position Summary

The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. 

Key Responsibilities

• Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys.

• Generates a high volume of complex client invoices via Aderant.

• Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.

• Submits ebills via EHub, including all supporting documentation.

• Monitors and immediately address any invoice rejections, reductions, and those needing appeals.

• Responds to billing inquiries.

• Undertakes special projects and ad hoc reports as needed and/or requested.

• Flexibility to attend onsite trainings, work overtime and conduct business travel as needed

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.

• Effectively prioritize workload and adapt to a fast-paced environment.

• Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting.

• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.

• Strong analytical and problem-solving skills.

• Takes initiative and uses good judgment; excellent follow-up skills.

• Must be proactive in identifying billing issues and providing possible solutions.

• Must have the ability to work under pressure to meet strict deadlines.

• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.

• Minimum 3+ years of experience as a Legal Biller required.

Technology

• Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast.

• Proficiency in Excel required.

• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment

• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed

• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

The expected pay range for this position is:

$37.51 to $41.94 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.