Legal Support Specialist

We are seeking to hire a Legal Support Specialist to support the NY office.  The Legal Support Specialist will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks.  They will also work closely with the paralegals and Legal Practice Coordinators as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Legal Support Specialist role will be expected to bill for client billable work as directed.

• Preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, diary entries.

• Editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings.

• Assist the attorneys with document production, compiling documents, preparing binders, appendices; quality checking to ensure materials are collated properly. 

• The candidate should be able to cite-check, ability to download records from Westlaw, Lexis, PACER and NYSCEF as directed. 

• Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned.

• Must at least 2+ years of experience in the legal industry with a strong interest in the legal profession. 

• Must be proficient in MS Office, Excel and Power Point. 

• The candidate will have strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid computer skills are essential. 

• The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. 

• This position requires a 3-day a week in-person schedule, remote 2 days with the understanding that this schedule may change as business needs require.  Overtime flexibility is required. 

• Must be a team player and have the ability to adapt to changing technologies and procedures. 

• BA/BS degree required. 

• Notary Public, a plus.

The expected salary range for this position is $60,000 - $70,000.  Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [email protected].