Manages the accounts payable department, overseeing invoice processing, payment disbursements, reconciliations, month-end close, accruals, vendor relationships, internal controls, GAAP compliance, 1099 filings, audits, reporting, and process automation. Supervises, trains, and develops AP staff while improving workflows, supporting cash-flow forecasting, and ensuring accurate and timely payments.
Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: https://www.gotoworkhappy.com/benefits
Job Description:
The Accounts Payable Manager leads all aspects of the project accounts payable department. This position is responsible for supervising the accounts payable staff, ensuring all accounts payable are processed timely and accurately, account reconciliations are completed, coordinating disbursements, adhering to and enforcing company policies and procedures.
Key Responsibilities
- Oversee AP processes: invoice receipt, coding, approval routing, and disbursement (check, ACH, wire).
- Ensure timely processing of invoices and payments.
- Maintain AP ledger and reconcile vendor statements.
- Handle month‑end close, accruals, and GL reconciliations
- Develop and maintain vendor relationships.
- Oversee vendor onboarding, data integrity, and dispute resolution.
- Ensure compliance with agreements.
- Enforce internal controls.
- Ensure and maintain GAAP compliance and controls.
- Manage 1099 filings and support internal/external audits.
- Prepare AP aging, accruals, and financial reports.
- Identify and implement process improvements and automation initiatives.
- Support cash‑flow forecasting with accurate payment data.
- Supervise, train and develop accounts payable staff.
- Set performance goals and oversee workload distribution.
Qualifications
Experience
- Bachelor’s degree in accounting, finance, or related field preferred
- 5+ years AP experience, including supervisory responsibilities.
- Strong knowledge of accounting principles, ERP systems, and AP automation tools. Unifier and Infinium experience preferred but not required.
- Attention to detail, leadership, communication, problem‑solving, vendor relations, and process optimization.
Work Environment
- Duties and responsibilities are typically performed in a professional office setting, but there may be times when you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, secondhand smoke and excessive noise.
- Applicant is expected to perform the job functions with reasonable accommodation.
Additional Details
- The pre-employment process requires the successful completion of two satisfactory reference checks.
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