Market Administrative Assistant III (Hybrid/Las Vegas Office)

Job Summary:

The Market Administrative Assistant III is responsible for assisting with special projects, conduct research, compile data and maintain records. This is a hybrid position, working 2+ days a week in the Rainbow Sunset Pavillion office in Las Vegas NV.

Essential Functions:

• Compose and prepare advanced business presentation documents and spreadsheets
• Compose correspondence related to administrative matters and general office policies for executive approval
• Gather and prepare reports for consideration and approval by executive
• Answer telephone calls, provide information, direct calls or take messages concerning matters related to the Market
• Anticipate and schedule/maintain calendar of appointments and meetings.  Make necessary arrangements such as securing meeting rooms and preparation of agendas, lunches, equipment; this could also include conferences, off sites, team building, and market related events.
• Serve as gatekeeper for Market Office, as well as, Market President and direct reports
• Coordinate and secure travel arrangements for the executive and prepare itinerary, including but not limited to hotel, car, conference registration, etc.
• Prepare and complete expense reports
• Attend meetings, record minutes and prepare for distribution
• Maintain high-level knowledge of Market activities
• Prepare responses to correspondence containing routine inquiries
• Contact person for maintenance, mailing/shipping, office equipment
• May be required to assign temporary/visitor badges for employees/guests
• Perform any other job duties as requested

Education and Experience:

• High school diploma is required
• Associates degree in business or related field or equivalent years of work experience is preferred
• Three to five (3 to 5) years of administrative  is required

Competencies, Knowledge and Skills:

• Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
• Excellent written and verbal communication skills
• Ability to work independently and within a team environment
• Effective listening and critical thinking skills
• Effective problem solving skills with attention to detail
• Strong knowledge of general office practice
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
• Accurate and efficient typing skills
• Excellent interpersonal skills and high level of professionalism
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

Licensure and Certification:

• None

Working Conditions:

• General office environment; may be required to sit or stand for extended periods of time
• Flexibility to work overtime as needed, often with little notice

Compensation Range:

CareSource takes into consideration a combination of a candidate’s education, training, and experience as well as the position’s scope and complexity, the discretion and latitude required for the role, and other external and internal data when establishing a salary level. In addition to base compensation, you may qualify for a bonus tied to company and individual performance. We are highly invested in every employee’s total well-being and offer a substantial and comprehensive total rewards package.

Compensation Type (hourly/salary):

Organization Level Competencies

• Fostering a Collaborative Workplace Culture

• Cultivate Partnerships

• Develop Self and Others

• Drive Execution

• Influence Others

• Pursue Personal Excellence

• Understand the Business