Motion Pictures Business Affairs - Assistant

Job Description

Who We Are 

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency.  We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content.  We also provide a range of strategic and marketing consulting services to corporate clients.  

The Role 

The Assistant will provide support to an Executive in CAA’s Motion Pictures Business Affairs Department based in New York. The ideal candidate will be seeking to enhance their knowledge of the entertainment industry while working at a dynamic and collaborative talent agency. The assistant plays a vital role in keeping the business running smoothly. There is tremendous opportunity to learn and grow. Law school graduates, and those considering law school, who are looking for exposure to entertainment law are encouraged to apply, as are those contemplating careers as agents or producers who would like to gain an overview of the entertainment industry from a business and legal perspective. 

Responsibilities

• Administrative duties including handling heavy phones, calendar management, note taking, and other general office management tasks such as schedule meetings, organization  
• Working with contract management, file management, database management systems, and managing client information 
• Conduct heavy research, track contract drafts and negotiations until contracts are ready for closing, track and keep BA informed of important negotiating related calendar dates 
• Support BA review of contracts in motion picture, talent, theater, literary areas of agency including, but not limited to: comparing drafts of contracts to indicate any changes, vetting first drafts of contracts to make sure they adhere to CAA and/or client precedent, issue spotting, writing corresponding reports and summaries, and suggesting resolution 
• Create/maintain on-line client files and database of all pending projects; maintain a working knowledge of historical contracts / agency precedents and create and maintain charts/data-base 
• Interfacing with clients, agents, producers and managers (including Broadway and London theatrical producers) 
• Coordinate with agent assistants and Contract Administration: signing of contracts by client and/or theatre producers; assisting with creating bookings and invoicing payments; uploading all contracts into database: and filing Equity, SAG/AFTRA and other guild/union contracts with the respective union/guild; track contracts; coordinate tracking payments for clients (including fees, initial options, royalties, participations, subsidiary rights, bonuses, subsequent options, etc.)  
• Copyright & chain of title research to determine copyright holder(s) for potential underlying rights deals and copyright termination/recapture  
• Additional responsibilities as they occur with the expansion and development of the department 

Qualifications 

• 10+ months of administrative assistant experience at a talent agency, management company, entertainment law firm, or comparable environments preferred 
• JD from an accredited University or College preferred 
• BA/BS from an accredited University or College or equivalent work experience preferred 
• Excellent research skills 
• Able to review and understand contracts  
• Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities 
• Attention to detail and strong organization skills are a must
• Strong interpersonal skills, while understanding the importance of maintaining confidentiality
• Excellent written and verbal communication skills 
• Excellent computer literacy required (PowerPoint, Microsoft Outlook, Word, Excel)

Compensation 

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. 

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.