Office Manager NY - Intern

About ThetaRay:

ThetaRay is a trailblazer in AI-powered Anti-Money Laundering (AML) solutions, offering cutting-edge technology to fintechs, banks, and regulatory bodies worldwide. Our mission is to enhance trust in financial transactions, ensuring compliant and innovative business growth.

Thetaray is a culture-driven company. Our values are at the heart of our success. By joining us, you'll have the opportunity to embody these values and inspire others through your actions.

Our technology empowers customers to expand into new markets and introduce groundbreaking products.

Why Join ThetaRay?

At ThetaRay, you'll be part of a dynamic global team committed to redefining the financial services sector through technological innovation. You will contribute to creating safer financial environments and have the opportunity to work with some of the brightest minds in AI, ML, and financial technology. We offer a collaborative, inclusive, and forward-thinking work environment where your ideas and contributions are valued and encouraged.

Join us in our mission to revolutionize the financial world, making it safer and more trustworthy for millions worldwide. Explore exciting career opportunities at ThetaRay – where innovation meets purpose.

We are looking for a part-time (80%) Office Manager to join our talented Administration team.

As an Office Manager you will perform general and professional administrative support for our NY customer-facing office and serve as a focal support function to the team.

Responsibilities:

• Oversee day-to-day office and facilities operations, including administrative support, supplies, vendors, and general maintenance.
• Manage calendars and scheduling for C-level executives.
• Coordinate domestic and international travel (flights, hotels, transportation, etc.).
• Support planning and execution of sales and marketing events.
• Handle purchasing: open requisitions, communicate with suppliers, issue and send purchase orders, and follow up.
• Collect supplier invoices, verify accuracy and approvals, and coordinate with the HQ finance team to ensure timely payments.
• Maintain confidentiality around projects, correspondence, and sensitive company information.
• Perform other administrative duties as needed.

Compensation & Work Arrangement:

Hourly rate: $20–$30 per hour

Please note: This is an internship position, but it is not a summer internship.

• Availability to work 2 days per week from the office, 20 hours per week
• Ability to handle multiple support related tasks
• Customer Service orientation
• Willingness to learn and take up new support activities
• Prior experience in Administration, preferably in multi-national and multi-tasked activities - an advantage
• Excellent verbal and written English communication skills 
• Advanced level of proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and web tools
• Second language - a plus