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Fintech • Software • Financial Services
The role involves providing executive administrative support, managing travel and office operations, and executing daily priorities for C-Suite executives in a tech startup environment.
Fintech
The Office Administrator will manage day-to-day office operations, support senior team members, handle hospitality, and maintain organizational systems. Responsibilities include coordinating meetings, managing vendors, tracking invoices, and ensuring a positive office environment.
Top Skills:
ExcelMS OfficeOutlookPowerPoint
eCommerce • Retail • Software
The Executive Assistant & Office Manager will manage office operations, support recruiting, build company culture, handle financial operations, and provide executive support to the founders.
Welcome to Fi.
We’re a passionate team from Square, Google, Peloton, Uber, and more working to transform the dog-human relationship. Our mission? Develop cutting-edge technology to revolutionize what it means to be a dog parent.
The dog industry remains firmly stuck in the past and we are here to change that. Fi is leveraging our team's talent and expertise to improve the lives of the millions of dogs in the U.S. Real-time location tracking, activity, sleep and behavior monitoring – and that's just the beginning.
The most exciting aspect of our work? Bridging the communication gap between dogs and humans. Imagine a world where everyone knows how their dog feels in real time and how to keep their best friend in good shape. That's the future we're building at Fi.
If you're someone who thrives in innovative, collaborative work environments and feels strongly about helping dogs live longer, better lives, Fi could be the perfect fit. Join us in our pursuit of the “impossible,” or as we call it here “let me find a way,” to redefine the future of dog ownership together.
Fi is searching for an Office Manager!
Fi is looking for a highly organized and proactive Office Manager to ensure the smooth day-to-day operation of our NYC headquarters. You’ll be the go-to person for all things related to our physical office space—making sure everything runs efficiently, looks great, and supports a productive, dog-friendly workplace.
If you're operationally minded, service-oriented, and excited to be the backbone of our in-office experience, this role is for you.
What You’ll Do:
- Independently manage daily operations to maintain a polished, productive workspace that impresses employees and visitors
- Curate office food and beverage, from weekly team meals to a well-stocked kitchen
- Manage all office vendor relationships, budgets, and contracts
- Maintain emergency procedures, security protocols, and general workplace policies.
- Our team is growing! Partner with internal stakeholders to proactively optimize office layout, seating charts, and meeting room utilization
- Manage office aesthetics to create an inspiring workspace that aligns with our mission and culture
- Facilitate new hire onboarding logistics and workspace setup
- Join us in-person 5 days/week out of our NoHo office.
What You Bring:
- Self-starter mentality: You see what needs to be done and does it, often before anyone realizes it’s needed. You can work independently, juggle multiple priorities, and take projects to completion with minimal supervision
- Creative problem solver: You’re not afraid to try new approaches and iterate on solutions
- Spatial Intuition: You have a knack for making spaces feel polished and functional
- Relevant experience: 1–4 years in office management, hospitality, or similar
- Relationship builder: Strong interpersonal skills - you’re naturally warm, approachable, and dependable
- Tech-savvy: you think digitally first and are comfortable using Google Workspace, Slack, AI, and Zoom.
- Passionate about dogs: You are excited to work alongside dogs every day and maintain a dog-friendly workspace
Why You'll Love Us:
- Time to Recharge: Enjoy flexible PTO to take the breaks you need.
- Top-Notch Health Coverage: We’ve got your back (and teeth and eyes) with full medical, dental, and vision insurance.
- Wellness Perks: Free access to One Medical, Kindbody, and Talkspace to keep you feeling your best.
- Give Back to the Pups: Make tails wag with a $500 annual donation to a dog charity of your choice through our BarkBack Program.
- Free Fi Membership: Your furry best friend(s) get all the benefits of a Fi collar, on us!
- Love for Friends + Family: Share the Fi magic with loved ones through our gifting program.
Fi is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Fi makes hiring decisions based solely on qualifications, merit, and our needs at the time.
TryFi New York, New York, USA Office
419 Lafayette St, 2nd Floor, New York, New york, United States, 10003
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
