Office Manager

Qualifications:

• A minimum of 4 years’ experience in an administrative or office management role, supporting a large office or team in a fast-paced professional environment required.
• Must be proactive and solution-oriented: be the first to notice problems, and propose and execute solutions.  
• Excellent organizational skills and attention to detail.
• Ability to work under pressure with diverse workloads and minimal direct supervision.
• Strong written and verbal interpersonal skills, with the ability to communicate effectively and professionally with guests and employees at all levels. 
• Strong understanding of office technology and hardware, and the ability to promptly learn to use new technologies as needed.
• Strong working knowledge of MS Office, and the ability to work with or promptly learn to work with other applications.  
• Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
• A team player, willing to assist in other areas when necessary.
• Ability to work overtime as needed.
• This role is 100% in-office. Candidates must be able to work on site full time, five days per week. 

Duties:

• Oversee all daily office functions to maintain a professional and enjoyable work environment.
• Serve as first point of contact for visitors, vendors, and clients.
• Work closely with internal facilities team on office space, logistics, and improvements.
• Coordinate with building management and outside vendors on office maintenance and repairs.
• Manage logistics for in-office meetings, including setting up video conferencing or conference calls, ordering refreshments, and printing materials.
• Manage breakroom and office supply inventory and budget, including coordination with IT on hardware needs.
• Take point with IT on equipment or connection issues, ensuring problems are resolved as efficiently as possible.
• Provide event planning assistance to Marketing and Corporate Access teams, with occasional off-site event support.
• Propose and coordinate internal employee engagement events such as happy hours, offices lunches, holiday celebrations, etc.
• Assist with onboarding for new hires.
• Process office invoices and employee expense reports and submit for payment.
• Assist other administrative staff on projects as needed.
• Establish and maintain working knowledge of company policies and procedures. 

What we offer:

Competitive salary plus excellent benefits and perks including, but not limited to:  
•    Medical, Dental and Vision
•    Company 401(k) and ESOP contribution 
•    Generous sick, vacation, and maternity/parental leave
•    Paid holidays
•    Professional Development Opportunities
•    Tuition Reimbursement ($15,000 lifetime cap)
•    Discounted personal insurance including home, auto and recreational vehicles. 
•    Charitable gift-matching program
•    Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work.