Office Specialist 1

To ensure full consideration, applications must be received by September 11, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. 

When applying you will be required to attach the following electronic documents: 

1) A resume/CV; and  

2) A cover letter indicating how your qualifications and experience have prepared you for this position. 

Starting salary will be commensurate with skills, education, and experience. 

For additional information please contact: 

Geoff Puryear, Search Chair

[email protected] 

This recruitment will be used to fill one part-time (approximately 35 hours per week) Office Specialist 1 position for the Oregon State University Division of Extension and Engagement’s Extension Clatsop County Office in Astoria, Oregon.

The mission of the OSU Division of Extension and Engagement (division) is to work with communities throughout Oregon to support lifelong learning and co-create innovative solutions to address local challenges.  Together, we envision a future where Oregon’s people, communities and ecosystems prosper.

As a team member, this OS1 provides general office support and program support for Extension Clatsop County office. This OS1 provides a wide range of office support including serving as the office’s reception, providing educational resources, performing record and database management, editing/updating/maintaining web/social media content and digital marketing, and providing general assistance to the public or referring individuals to the appropriate OSU Extension employee.

The OS1 support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual serves broad and diverse populations and provides services that are accessible and inclusive.

Key Responsibilities

• Serve as the front desk reception, which includes answering multiple phone lines, screen and direct incoming calls; responding to emails and in-person requests; and returning voicemails promptly.

• Provide excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.

• Provide general office support, which includes preparing mailings; making copies; processing incoming mail; reserving meeting room; and ordering supplies.

• Provide general program support, which includes assisting the public and program participants with enrollment, resources, and ongoing relevant information; and creating original, public-facing documents with accurate program and office information.

• Edit, update, and maintain web/social media content and digital marketing materials.

• Assist with 4-H enrollment and fair management activities, which include attending the fair to help with fair event activities; and data entry (e.g., fair participant and events records) into the applicable system.

• Collect merchandise payments and registration fees (cash and check) for programs, issue receipts, and prepare for bank depositing.

Required Qualifications:

• Completion of courses or training in office technology; OR

• One year of general clerical experience which included typing, word processing, or other generation of documents; OR

• An equivalent combination of training and experience.

Additional Required Qualifications:

• Excellent customer service skills.

• A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.  

• General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms.

• Ability to engage and communicate successfully and inclusively, both in writing and verbally, with broad and diverse audiences in a professional and culturally responsible manner.

• Ability to work independently under general supervision and use judgment in determining work methods and priorities.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].