Coordinates the end-to-end onboarding process from offer acceptance through the first day. Responsibilities include managing documentation and compliance tasks, facilitating new employee orientation, communicating with new hires, maintaining procedures and training materials, tracking activities in Jobvite Onboarded, and identifying process improvements. The role collaborates with Talent Acquisition, HR, Benefits, HRIS, hiring managers, and other stakeholders to provide an efficient and welcoming onboarding experience.
The Talent Acquisition Operations Coordinator, Onboarding (Contract) is a long term contract role responsible for coordinating a seamless, efficient, and welcoming onboarding experience for new employees joining our client's organization. This role partners with Talent Acquisition, Human Resources, Benefits, HRIS, hiring managers, and other stakeholders to ensure new hires are prepared for a successful start and receive a consistent, high-quality onboarding experience. As a member of the Talent Acquisition Operations team, this position plays a key role in supporting onboarding operations while developing the knowledge and relationships needed to help strengthen the program over time.
Responsibilities
- Coordinate the end-to-end onboarding process for new hires from offer acceptance through first day, ensuring timely completion of required tasks and documentation.
- Plan, coordinate, and facilitate New Employee Orientation sessions, including scheduling, logistics, materials, and coordination with presenters.
- Serve as the primary point of contact for new hires throughout the onboarding process, providing timely communication, guidance, and support.
- Monitor onboarding activities to ensure compliance with organizational policies and pre-employment requirements, including employment eligibility documentation and required onboarding activities.
- Maintain onboarding procedures, standard operating procedures, templates, training materials, and other operational documentation to support a consistent onboarding experience.
- Become an expert in our new hire platform, Jobvite Onboarded, to track onboarding activities and maintain operational records to support program oversight, and operational effectiveness.
- Develop a thorough understanding of onboarding processes and, over time, contribute recommendations to improve the efficiency, consistency, and effectiveness of the onboarding program.
Requirements
- Bachelor's degree or an equivalent combination of education and professional experience.
- A minimum of two (2) years of professional experience supporting Human Resources, Talent Acquisition, recruiting coordination, employee onboarding, customer service, hospitality, operations, or another role requiring coordination of multiple stakeholders in a fast-paced environment.
- Experience coordinating multiple priorities, projects, or operational processes while maintaining a high degree of accuracy and attention to detail.
Desired Qualifications
- Experience coordinating employee onboarding, orientation programs, recruiting operations, or other customer-facing operational programs. Working knowledge of e-Verify, applicant tracking systems, human resources information systems, onboarding platforms, or similar workflow management systems.
- Demonstrated ability to remain organized, adapt quickly, and provide exceptional customer service while managing competing priorities in a fast-paced environment.
- Strong communication and relationship-building skills with the ability to collaborate effectively with employees, hiring managers, and cross-functional stakeholders.
- Demonstrated ability to proactively identify and resolve operational issues while maintaining a positive employee experience.
Benefits
Paid Time Off
- 15 vacation days
- 7 sick days
- 12 holidays
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As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
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