About Foursquare:

Foursquare is a technology company that enriches consumer experiences and informs business decisions through location intelligence. A community of more than 50 million people use the Foursquare City Guide and Foursquare Swarm apps and websites to discover new places, explore the world and check in. They have written more than 95 million tips and checked in over 12 billion times. Foursquare powers location data for Snapchat, Apple, Uber, Twitter and 125,000 other developers. Foursquare’s business solutions also include Pinpoint, Attribution, Pilgrim SDK and Foursquare Analytics, which empower brands to understand and connect to targeted audiences as well as measure foot traffic and advertising success.

About This Role: 

Foursquare is looking for a detail-oriented Administrative Assistant to undertake a variety of day-to-day administrative tasks for 3 senior level leaders and provide additional support as needed. You will be an integral part of ensuring that our leadership has all the tools to be successful in their day and things run smoothly across the board.

Our ideal candidate is a highly organized and competent professional with impeccable communication skills (written and verbal). You will be comfortable multi-tasking in a fast-paced environment and able to carry out administrative duties with accuracy and speed.

Responsibilities:

• Provide administrative support to the CRO, SVP of Sales, and Chief of Customer Insights & Innovation of the company.
• Travel:
• Coordinate flight, transportation, and hotel accommodations through our system, TripActions
• Oversee itinerary and calendar event creation for trips and printing out boarding passes
• For travel/car rental: Ensure confirmation/Itinerary numbers are added, phone number/customer service numbers are added
• Calendar Management:
• Create weekly calendar audits to ensure calendars are up to date and accurate.
• Ensure all meetings have rooms booked, accurate times, set location, and include appropriate contact numbers.
• Immediately update calendars and notify executives when meetings are cancelled/rescheduled or if meetings are moved/removed
• Maintain a detail-oriented scheduling process for all meetings
• Email Communications:
• When cc’d in Leadership Emails, work cross-functionally to schedule executive meetings
• Maintain strong professionalism and written communications for all emails going out to clients/executives/external personnel on behalf of the company
• Reservations for Breakfast/Lunch/Dinner/Drinks:
• Make reservations at an agreed upon location between other Admin Assistants and Executives, including any catering orders for meetings
• Offsite Meetings: Ensure Address, check in information, contact number and travel time is added to calendars
• General Office Errands: Tasks can include: Making Copies/Ordering lunch/scheduling haircuts/obtaining gifts for clients
• Expenses: Oversee executive expense reports and reimbursements through our Abacus system, ensuring all receipts are collected in a timely manner and submitted immediately
• Recruiting and Sales: Assist in scheduling meetings, offsites, travel, calendar management, and ad hoc administrative projects.
• Administrative: Assist in creating and preparing decks for various meetings as they arise

Qualifications:

• 1-3+ years working in an administrative capacity providing support to director level and higher positions
• Excellent written and verbal communication skills with superb professionalism
• Strong interpersonal skills and ability to be client/customer facing
• An extremely detail-oriented and organized individual that ensure executives are armed with all necessary information at all times
• Ability to work quickly and efficiently whenever last-minute changes to meetings/schedules occur
• Reliable employee with great patience and diligence.
• Associate’s/Bachelor’s degree

Foursquare is proud to foster an inclusive environment that is free from discrimination. We strongly believe in order to build the best products, we need a diversity of perspectives and backgrounds. This leads to a more delightful experience for our users and team members. We value listening to every voice and we encourage everyone to come be a part of building a company and products we love.

Foursquare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by law.