Executive Assistant to the CEO at Movable Ink

| Greater NYC Area
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Movable Ink is a software company that provides marketers with technology and expert services to create unique customer experiences. Founded in 2010, Movable Ink pioneered contextual experiences in email and has powered over 1.5 trillion content impressions worldwide. More than 700 of the world’s most innovative brands rely on Movable Ink to create unique, relevant, and compelling visual experiences across email and web at the moment of engagement.

The Executive Assistant will support Movable Ink’s CEO by creating and maintaining a productive working environment. To successfully do this, they must be a proactive self-starter who won’t be shy - they will take the reins with calendar, email, and task management, and serve as a point-person for internal and external communication. This role will involve administrative tasks including calendaring, meeting notes, travel booking, task management, and various special projects. Working closely with the broader Executive Staff, as well as the other administrative staff, the Executive Assistant will help track action items and push deliverables to completion.

Responsibilities of the Executive Assistant to the CEO:

  • Assist in a wide variety of functions including administration, executive support, and project management
  • Calendar and logistics management: internal meetings, client/partner meetings, interviews, field events, conferences, etc.
  • Support preparation of presentations
  • Ensure CEO’s priorities are managed, and that daily and long-term requests are addressed
  • Complete ad hoc projects as determined by the CEO 

Basic Qualifications

  • 2+ years’ previous experience as support staff to a C-level executive within a rapidly-paced, fast-growing company or equivalent
  • Excellent communication skills - verbal, written and presentation
  • Able to adapt to changing job requirements
  • Adherence to deadlines, with a strong sense of urgency, ability to define priorities, and unfailing attention to detail. Responds to internal and external communications in a timely manner
  • Emotional intelligence, discretion, flexible work style, excellent diplomatic skills across all levels of the organization with the ability to inspire others to achieve a common objective
  • Confidence working with executives, both internal and external
  • Must be able to work autonomously and be a natural self-motivator
  • Technically savvy with experience using communication tools such as Slack, Zoom, Google enterprise tools and Microsoft Office. Bonus points for experience with an expense management system (we use Abacus), and/or an applicant tracking system (Greenhouse)

Preferred Qualifications

  • Varied work experience, including customer service, non-profit, arts, and/or education
  • Public speaking and event/production management experience
  • Knowledge of the marketing industry along with experience with B2B and/or SaaS business
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Technology we use

  • Engineering
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • RubyLanguages
    • ScalaLanguages
    • SqlLanguages
    • CSSLanguages
    • HTMLLanguages
    • ReactLibraries
    • Ember.jsFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • SparkFrameworks
    • TensorFlowFrameworks
    • MySQLDatabases
    • PostgreSQLDatabases
    • AWSDatabases
    • KubernetesDatabases
    • SalesforceCRM
    • MarketoLead Gen

Location

5 Bryant Park, New York, NY 10018

An Insider's view of Movable Ink

What’s the vibe like in the office?

"Work hard, play hard" is a great way to describe the Movable Ink vibe. It's inspiring to be part of a team that is so committed, yet fun and exciting. Being at a place that is able to challenge you, but also make coming to work so easy is truly a gift, and Movable Ink is able to achieve that on a daily basis.

Tristan

Learning & Development Specialist

How do you collaborate with other teams in the company?

The CX team is lucky to work w/ many others at our company! Day to day, I partner with our Sales reps, who helps us w/ account planning, strategy & growth opps for our clients. I also lean on the Solutions team to increase app sophistication. The Client Strategy team also supports the CX org by sharing vertical best practices & discovery tactics.

Noomie

Client Experience Manager

What are some social events your company does?

Movable Ink does a plethora of social events geared for employees and the community. Every month there seem to be more than a dozen events that bring together employees and parts of the outside community. Anything and everything along the lines of a cocktail competition to seasonal sport leagues are fair game for a Movable event.

Addiel

Information Security & Compliance Coordinator

What are Movable Ink Perks + Benefits

Movable Ink Benefits Overview

One of the best things about working at Movable Ink is the amazing company culture we have! We are very proud to say we were recently named one of Inc. Magazine’s Best Workplaces of 2019! https://movableink.com/blog/inc-best-places-to-work-2019/

Culture
Partners with Nonprofits
Friends Outside of Work
Eat Lunch Together
Intracompany Committees
Open Door Policy
Team-Owned Deliverables
Team-Based Strategic Planning
Group Brainstorming Sessions
Pair Programming
Open Office Floor Plan
Diversity
Documented Equal Pay Policy
Unconscious Bias Training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and Learns
Cross Functional Training Encouraged
Promote from Within
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