Executive Assistant
Maven is the largest virtual clinic for women's and family health, offering continuous, holistic care for fertility, pregnancy and parenting. Maven’s award-winning digital programs are trusted by leading employers and health plans to reduce costs and drive better health outcomes for both parents and children. Founded in 2014 by CEO Kate Ryder, Maven has supported more than 10 million women and families to date. Maven has raised more than $200 million in funding from leading investors including Sequoia, Oak HC/FT, Dragoneer Investment Group and Lux Capital.
Recent awards include:
- Built In NYC Best Place to Work (2022)
- Built In NYC Best Midsize Companies to Work for (2022)
- Built In NYC Best Paying Companies (2022)
- FORTUNE Best Place to Work in Health Care (2021)
- FORTUNE Best Place to Work in New York (2021)
- PARENTS@WORK Best Places to Work for Parents (2021)
- ROCK HEALTH Disruptive Founder of the Year (2021)
- GREAT PLACE TO WORK Certified (2021)
- FAST COMPANY #1 Most Innovative Company in Health (2020)
- CB INSIGHTS Digital Health 150 (2020)
- INTERBRAND Breakthrough Brand (2020)
Learn more about the meaningful impact your talents will serve for Maven users by clicking here.
We are looking for an experienced Executive Assistant to provide support to members of our Executive Team. You will partner in lock-step with the Senior Executive Assistant to provide support of the Executive Team to ensure efficient management of time while supporting the vision for the culture of the team. The right person for this role is a masterful problem-solver and an organizational force given complex calendaring and heavy travel. You must also possess an open attitude to change which is part and parcel of an evolving startup environment.
As an Executive Assistant at Maven, you will:
- Own and manage daily calendars; communicate in lock-step with Executive Team as complex schedule tends to shift around
- Act as the point of contact between internal/external stakeholders
- Interact via email in professional tone with various stakeholders, investors and all internal employees
- Prepare, process, and maintain up-to-date expense reports on behalf of CFO & Executive Team
- Booking and coordination of extensive international and domestic travel. Creation of travel itineraries as necessary
- Follow-up with the leadership team, various stakeholders, and other assistants to support driving ongoing work forward
- Help with various administrative and office duties as needed
We’re looking for you to bring:
- 3+ years of experience supporting an Executive (VP or above)
- Excellent oral and written communication skills, detail orientation and demonstrated organizational and project management skills.
- Extensive experience with G Suite; ability to use Google Slides/Powerpoint to draft presentations
- History of working with highly confidential information
- Must be extremely flexible team player
- Results oriented with an ability to operate multiple projects.
- Excellent organizational skills with an ability to think proactively and prioritize work
Helpful experiences and skills (if you don’t have them, you can learn them with us!):
- Global travel management experience and knowledge of international time zones
- Ability to work quickly and efficiently whenever last-minute changes to meetings/schedules occur
- Great interpersonal skills and the ability to interact with staff at all levels.
At Maven we believe that a diverse set of backgrounds and experiences enrich our teams and allow us to achieve above and beyond our goals. If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our teams.
Benefits & Perks:
Maven employees are united in their quest to improve the health and well-being of women and their families in our community. We seek to empower all of our team members to fulfill that mission and reach their full potential regardless of function, geography or experience level. That’s why we invest in our employees, who are our most important asset in achieving our mission. To that end, we offer:
- Choice of great medical, dental, and vision insurance plan options, including a plan for which the premium for Mavens is 100% covered by Maven
- Access to the Maven platform service and free Maven appointments for Mavens and generous credits for family & friends
- Free One Medical membership and access to Spring Health
- Work from anywhere IN THE WORLD summer! You choose where you want to work from all summer, and go.
- 401(k) match
- Unlimited paid time off
- Monthly stipend for your choice of wellness benefits
- Weekly stipend for a *free* lunch
- One-time stipend to enhance your work from home experience (We will be working remotely until sometime next year!)
- A variety of virtual team events such as musical performances, game nights & happy hours
- 16 weeks parental leave and 1 weeks flexible time upon return + $1.5K/mo for 2 months, new parent stipend
- Annual professional development stipend and access to a personal coach through Maven!
- 1 month paid sabbatical after 5 years
Maven is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Maven Clinic interview requests and job offers only originate from an @mavenclinic.com email address (e.g [email protected]). Maven Clinic will also never ask for bank account information (routing, account numbers), social security numbers, passwords or any other sensitive information to be delivered over email, or phone. If you receive a scam issue or a security issue involving Maven Clinic please notify us at: [email protected].
