Executive Coordinator
Movable Ink is a software company that helps businesses earn attention in a world where time is precious and creativity is power. Founded in 2010, Movable Ink activates any data into real-time, personalized content in any customer touchpoint. Over 700 of the world’s most innovative brands rely on Movable Ink to accelerate their marketing performance. With more than 300 employees, the company is headquartered in New York City with operations throughout North America, Central America, Europe, Australia, and Japan.
The Executive Coordinator will provide administrative, coordination, and project-based support to the senior leaders of Movable Ink’s Go-to-Market team, including Sales, Client Experience, Strategy, and Marketing. The person in this role will thrive by building strong relationships across the entire company, and use their in-depth knowledge of each team’s complementary priorities to execute on relevant tasks and initiatives. Responsibilities will evolve regularly, and include frequent interactions with executive leadership; the ideal candidate is flexible, has excellent communication skills and is comfortable navigating in a high-growth, entrepreneurial environment.
Responsibilities:
- Complete relevant administrative tasks for Go-to-Market leaders (e.g. calendar management, travel booking, expense reimbursement, etc.)
- Act as point of contact between Go-to-Market leaders and internal and external colleagues
- Capture notes and action items during meetings and share summaries promptly with relevant parties
- Plan, coordinate and execute recurring GTM events with relevant stakeholders (e.g. annual account planning sessions, quarterly business reviews, etc.)
- Develop understanding of current Go-to-Market tools, systems, and processes, in order to produce reports and presentations, as well as identify areas for improvement
- Develop a 360-degree view of the organization, be able to connect the dots between initiatives, and become proficient with systems relevant to the Go-to-Market team
- Identify, develop, and execute new Go-to-Market initiatives
- Track all tasks and initiatives via collaboration tools (e.g. Asana) to ensure effective prioritization
Qualifications:
- Varied work experience, including but not limited to: customer service, non-profit, arts, and/or education
- Organized and attentive to detail
- Experience with coordination and/or project management
- Effective and flexible communicator, in writing and in person - able to communicate with peers, executives, external clients and vendors with the appropriate tone and urgency for the situation
- Able to effectively prioritize and balance tactical efforts with strategic ones
- Familiarity with basic slide design (Google Slides and/or PowerPoint)
- Event/production management experience a plus
- Proficiency with Google Suite a plus