Executive Office Administrator

| Greater NYC Area

Overview:

At Expert Institute, we’re pioneers and disruptors in the legal space. Simply put, we pair attorneys with the perfect expert witnesses to win high-stakes cases and be the hero for the people, families, and businesses they serve.

In our history, we’ve had a helping hand in billions of dollars in settlements and verdicts for our clients. We’ve helped all kinds of litigators work on all types of cases including many national headline cases involving well-known brands like Google, Uber, Microsoft, Facebook, the NFL, the MLB and many others.

We have an entrepreneurial mindset the same as our clients which means our business model is calculated, fast-paced, and highly efficient. Our marketing engine is second to none and generates 100s of new inbound leads weekly. Once an attorney on any case speaks with us, we immediately help them consult with industry specialists and key opinion leaders to educate and inform them while navigating through any theory of liability, causation, and damages - in other words, help them position for the win.

Responsibilities:

We are seeking an Executive Office Administrator who will be an integral part of The Expert Institute’s daily operations and culture. The Executive Office Administrator is essential to keeping everything running smoothly. This person should love the challenge of accomplishing multiple projects with urgency while providing a great customer experience to our staff. This role is all about teamwork, a forward-thinking mentality and great attention to detail. This position will have exposure to administrative tasks in a variety of departments and collaborate with all levels of the team. If this sounds like we’re describing you, let’s connect!

As an Executive Office Administrator your responsibilities will include but are not limited to: 

  • Provide daily support to the CEO as an Executive Assistant 
  • Provide assistance to the leadership team with expense reporting on a monthly basis
  • Maintain a clean and comfortable office space for all 3 floors in our office 
  • Wipe down all counters, sinks, appliances and conference rooms as needed 
  • Plan company events and functions on a monthly and quarterly basis 
  • Update the team with announcements and communications
  • Be the main point of contact for vendors, building maintenance and other external parties
  • Oversee supply inventory, ordering and stocking of all office supplies 
  • Maintain administrative processes such as filing, mailing, and data entry
  • Provide additional support to the HR and Finance teams with other ad hoc responsibilities as needed

Qualifications:

  • Bachelor’s Degree preferred
  • Exceptional attention to detail, accuracy and outstanding organizational skills
  • Must be able to handle and maintain sensitive and confidential information 
  • Excellent customer service and teamwork skills
  • High standards for maintaining the office environment 
  • Ability to work under pressure while managing multiple projects in a fast-paced environment
  • Experience with Salesforce, Excel, Word and PowerPoint is a plus.
  • Exceptional written, oral, and interpersonal communication skills
Read Full Job Description

Location

We're located in the heart of the Financial District, our building is right on Wall Street. We're close to major subway lines and the ferries.

An Insider's view of Expert Institute

What’s the vibe like in the office?

We have a tight-knit team with lots of really smart people from diverse backgrounds who are motivated by the work that they do. A lot of our team’s success depends on us working together so it’s great to be working with a group of people whose goals are aligned. Not only do we enjoy what we do, but we also put forth a lot of results.

Justin

Senior Digital Strategist, Marketing

What makes someone successful on your team?

Hardworking, persistent, and driven people succeed here. Our employees are passionate about what they do and they come to work ready for a challenge. There’s so much opportunity here, so if you’re hungry for success and you bring a lot of energy to the table, you will thrive at the Expert Institute.

Paul

Vice President, Mid-Market

What are some social events your company does?

I recently traveled to Playa del Carmen in Mexico with the sales team for our annual Leader’s Club trip. It was great to spend some time just relaxing with the team. We went to the beach, rode bikes, had dinner together, and just hung out. The trip is really a testament to how the Expert Institute thanks its employees for outstanding work.

Lindsey

Director, Mid-Market

What are Expert Institute Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Professional Development Benefits
Promote from within
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