Manager, Workplace

| Greater NYC Area

Who we are

At Justworks, you’ll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.

We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you.

The job

As part of Justworks People & Talent department, our Workplace team is charged with ensuring our physical infrastructure, space & amenities support a safe and productive work environment, amplify our culture and meet our growing, diverse needs. The Manager, Workplace will work closely with the Senior Manager, Workplace to oversee our daily facility operations i.e. corporate purchasing, kitchen/pantry, office moves/space planning, janitorial, as well as manage the front desk, Workplace Coordinators and external on-site contractors and/or temps all while ensuring that our operational practices help support a positive employee experience. This role will also assist the Senior Manager with implementation and ongoing management of Justworks’ Health & Safety.

What you'll do

  • Oversee routine maintenance and repair for our office infrastructure (i.e. electrical, plumbing, and HVAC) to ensure optimal operating results
  • Manage, track, and ensure completion of all facilities related requests
  • Conduct daily walkthroughs and ensure office checklists are complete
  • Oversee the upkeep of equipment and supplies 
  • Inspect office infrastructure to determine the need for repairs or renovations
  • Manage our access control system; CCTV i.e. assigning access cards, audits, liaise with vendor on maintenance; repair, monitor cameras and other alerts such as unauthorized badge access, etc.
  • Review invoices for accuracy prior to submitting to accounting for payment
  • Manage, provide guidance, mentorship and development of the Workplace staff (coordinators, front desk)
  • Manage relationships with external vendors and supervise on-site, external contractors (e.g. janitorial staff, security personnel) 
  • Ensure proper processes and controls are in place to manage building operations activities such as parking space allocation, waste disposal, building security etc.
  • Allocate office space according to needs and manage and implement internal office moves
  • Assist with the management of Justworks’ emergency action plan
  • Lead initiatives related to fire safety including ensuring fire safety team is in place and following safety protocols, coordinating building fire drills with building, attending building fire safety meetings, etc. 
  • Coordinate Health & Safety initiatives as directed by Senior Manager i.e. CPR/First Aid Training, Active shooter, etc.
  • Monitor compliance to policies and adherence to local laws
  • Ad- hoc projects as needed

Who you are

  • 4-Year College Degree or equivalent experience
  • Minimum of 5 Years in an Office Management or Facilities Management capacity
  • At least two years managing people
  • Excellent communication skills and interpersonal skills with acute attention to detail
  • Organized and able to prioritize your workload to deliver on commitments
  • Responsive and able to collaborate and build consensus across teams, departments and key stakeholders
  • Resourceful with the ability to come up with creative solutions to problems and obstacles
  • Thoughtful steward of Justworks’ time, money and reputation
  • Passionate about culture and enhancing the employee experience
  • No job too small, a can-do attitude


Visa sponsorship for this role is currently not available.

Diversity at Justworks

Justworks’ vision is for all identities, backgrounds and expressions to be represented in the workplace. We're building the foundation for long-term success and intend to cultivate a safe, collaborative and inclusive space and company culture.

We’re proud to be an equal opportunity employer open to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

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Technology we use

  • Engineering
    • JavascriptLanguages
    • RubyLanguages
    • Ruby on RailsFrameworks
    • MySQLDatabases

Location

All positions are based at Justworks’ headquarters in the historic Starrett Lehigh building, which overlooks the Hudson River at 601 West 26th Street,

What are Justworks Perks + Benefits

Justworks Benefits Overview

People are our most prized asset. We do hard work, and we’ll always work hard to take care of you.

Culture
Volunteer in local community
Whether it's through Justworks-sponsored initiatives or in pursuit of a cause that matters to you, get paid while you're giving back. All Justworks’ employees get up to five fully-paid volunteer day
Partners with Nonprofits
Through Partnerworks, our team provides learning and development, recruitment, and networking opportunities to groups that are typically underrepresented in our industry.
Friends outside of work
Get to know your colleagues and make new friends during outings to local NYC events, our annual summer camp retreat, and monthly random lunches.
Eat lunch together
Monthly random lunches help us all take some time out to meet people from across the company.
Diversity
Dedicated Diversity/Inclusion Staff
Justworks’ dedicated program manager for Diversity and Inclusion (D+I) oversees the company’s formal practices and policies.
Diversity manifesto
At Justworks, we believe it takes diversity of identity, culture, and life experience to create a world in which starting, running, and joining a growing business is an accessible option for all.
Someone's primary function is managing the company's diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Justworks employees can contribute up to $2,500 annually to their FSA.
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Team workouts
We offer weekly onsite yoga and meditation classes.
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Pet Friendly
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Promote from within
Time allotted for learning

Additional Perks + Benefits

Enjoy access to top-notch medical, dental, and vision insurance with the options you need to feel secure and take care of yourself, your way. Justworks offers plans with 100% covered premiums for individuals and 90%+ covered premiums for families.

Taking care of yourself doesn't end with having good health insurance, especially when it comes to dealing with stress or issues in your life outside of work. Get free access to Talkspace, the leader in anonymous, accessible, and professional online therapy. Plus, with Health Advocate, you’ll have legal, financial, and medical bill resources at the ready.

We carefully vet the benefits and perks we offer in Justworks. That means you get access to all the same great options as our customers, plus everything that’s still in beta — all while helping to make our product even better.

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