Aircall is on a mission is to redefine the business phone.
We are an advanced cloud-based phone system, complete business phone, and call center software — all wrapped up in one single tool.
But behind our product are the people driving it. Positivity, candor, ambition and commitment — these are the values we live by at Aircall. We know that success comes from hard work and deserves to be recognized and rewarded.
So if you’re a person that loves the challenge of a startup atmosphere, enjoys solving meaningful problems, and wants to feel like part of a family — then you just might be who we’re looking for.
About the Team:
Aircall is looking for an extremely detail-oriented and friendly Office Assistant to work with our Office Manager to ensure that things continue to run smoothly at Aircall, all while upholding a positive and helpful mindset and attitude, where no task is too big or too small.
We are looking for someone who thrives on keeping things running smoothly and responds quickly and calmly to inquiries, requests, and concerns. This person should be excited to take on all types of tasks within the office from sitting at the front desk to owning vendor relationships to office event planning to general administrative support. The Office Assistant anticipates needs and proactively solves problems while working efficiently in a fast-paced environment and keeping a professional attitude at all times. This person should be organized, self-motivated and resourceful.
What you'll do:
- Day to day management of office administration
- Assist with the onboarding of new hires
- Data entry for invoices & receipts
- Keep personnel files and employee directory up to date
- Assist with office activities & company parties
- Manage supply/snack orders and anticipate future office supply needs
- Front desk maintenance once Aircall moves into our new office space!
- Uphold confidentiality of all business, personnel and research matters
- Availability to work after-hours as needed (very occasionally)
What you'll bring:
- A College Degree
- 1 year or more experience in an administrative capacity
- A friendly demeanor, entrepreneurial spirit, and a positive, can-do attitude!
- Superior attention to detail, organizational skills, and time management skills
- The willingness to learn and help
- Comfortable managing several competing tasks and issues in a fast-paced environment
- Strong problem-solving abilities
- The ability to work independently as well as in a team environment
- Ambition, commitment, and the ability to roll with the punches when things don’t go as planned
- Patience and the ability to remain calm and even-keeled while adapting to a variety of situations
- Prior experience working for a tech startup or a similar environment is a plus
- Prior event planning experience is a plus
- Excellent verbal and written communication skills
About Aircall:
We believe that everyone’s voice is unique and valuable. That’s why we advocate to empower the voice of both our employees and our customers. Being fully engaged at work means that we’re happier, more confident, and more excited to achieve great things together.
Aircall offers a unique work environment and the chance to collaborate with diverse teammates across two continents. We give you the freedom and tools to do your best work, and foster an environment you can do it in. We also have some sweet perks like:
- Medical, dental, and vision insurance are 100% covered
- Unlimited PTO — take the time you need to come to work feeling great!
- 401k plan (with company matching!)
- Competitive salary with Citi Bike and gym reimbursement, and commuter compensation
- An office in the center of NYC with great food (breakfast every Monday & Friday!), drinks, and team parties
Aircall is committed to building a diverse, equitable and inclusive workforce. We are an equal opportunity employer and welcome qualified applicants, regardless of gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, pregnancy status, veteran status, or any other differences. If you have a disability or special need that requires accommodation, please let us know. Members of communities historically underrepresented in tech are encouraged to apply.