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Office Coordinator

| Greater NYC Area
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About Common
Common is the nation’s leading residential brand offering convenience and community through coliving and traditional apartments. Our signature approach to end-to-end property management and technology offerings allows us to deliver unparalleled experiences across 27 buildings, 6 cities, and over 800 members. Common is the preferred choice for both residents looking for a stress-free and all-inclusive living environment, and for real estate owners seeking reliable, above-market returns. Launched in October 2015, we now operate homes in New York City, Chicago, Los Angeles, San Francisco, Oakland, Seattle, and Washington, D.C. and receive over 3,000 new member applications per week.

It’s an exciting time to be part of Common’s team. We challenge ourselves every day not just to think about ways to make city living better, but to activate on those ideas in meaningful ways. Our team is comprised of real estate professionals, designers, engineers, salespeople, marketers, client service representatives, and so much more. We work collaboratively, value self-startership, and embrace a “whatever it takes” mentality to ensure our work is done and done well.

Common was founded by General Assembly co-founder Brad Hargreaves and has raised over $65MM in venture funding.
 

About the Role

We are looking for an Office Coordinator to oversee administrative office duties of our NYC + remote offices. The Office Coordinator will be someone who is proactive, organized and who can connect the dots and anticipate needs. We are looking for someone who isn’t afraid to get their hands dirty and is willing to be a team player in an environment with lots of moving pieces. Staying calm under pressure and thinking quickly is key. 

 Responsibilities  

  • Be the face of the office by greeting all office visitors and handling all internal deliveries
  • Coordinate logistics for internal and external meetings
  • Maintain cleanliness of kitchens and common office spaces 
  • Manage individual and office expense reconciliation + vendor management
  • Plan events, from executive department-wide strategy off sites, to company and department social events (birthday’s, happy hours, etc.)
  • Assist with employee recognition for accomplishments and milestones
  • Facilitate internal communications as needed, and serve as the point of contact for both internal and external requests/questions
  • Handle all office management duties, such as ordering supplies + equipment and weekly team lunch
  • Assist with set up of new-hire swag bags and desk stations ordering IT equipment (computers, monitors, etc.) as needed
  • Assist the HR team with other projects and reporting needs as requested
  • & other ad hoc projects from time to time

Requirements  

  • A team player with a “can do” attitude
  • You are curious and excited about pursuing a role in a high-growth tech company
  • You are a strong work ethic and commitment to excellence
  • You have exceptional discretion and are comfortable handling multiple tasks at once
  • You are self-motivated and are able to manage and prioritize tasks effectively in a fast-moving environment
  • You are highly organized and detail oriented and have the ability to communicate effectively and clearly
  • You have a BA (or equivalent work experience) and have experience supporting busy executives
What We Offer
Common truly values our employees and wants to do everything to ensure that our employees are not only happy and professionally fulfilled, but also that they have the opportunity to be healthy. Because of this, we are committed to providing a number of affordable and valuable health and wellness benefits for our employees such as paid vacation and sick time, medical, dental and vision insurance, Company paid life insurance, Company paid STD/LTD Insurance, FSA + HSA options, commuter transit benefits, generous paid parental leave (up to 16 weeks!) and a 401K. Additional benefits such as Company equity, paid holidays, weekly team lunches + weekly happy hours, a fully stocked kitchen, flexible working hours, job training + development opportunities + a great wellness program are also available. And as always, we are regularly evaluating our offerings to ensure employees needs are being met.

We are committed to affirmatively providing equal opportunity to all associates and qualified applicants without regard to race, color, ancestry, national origin, religion, sex, marital status, sexual orientation, gender identity or expression, legally protected physical or mental disability, military or veteran status or any other basis protected under applicable federal or state law.

 
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • RubyLanguages
    • SassLanguages
    • ReactLibraries
    • SidekiqLibraries
    • Next.jsLibraries
    • Ruby on RailsFrameworks
    • GraphqlFrameworks
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • PeriscopeAnalytics
    • HeapAnalytics
    • FramerAnalytics
    • BalsamiqAnalytics
    • LeanplumAnalytics
    • Monday.comAnalytics
    • JiraAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • IndesignDesign
    • AsanaManagement
    • TrelloManagement
    • WordpressCMS
    • ContentfulCMS
    • CoscheduleCMS
    • SalesforceCRM
    • MailChimpEmail
    • PardotEmail

Location

You can find our team taking meetings in Bryant Park, catching up over coffee at Blue Stone or commuting right out of Grand Central Station!

An Insider's view of Common

What are some social events your company does?

Every Thursday we host the "happiest hour" at 5 PM in our office. This is a great way for teams to mingle and take a break from work while playing chess, checkers, Jenga, etc. with people on other teams over some beer, rosé and mocktails.

Jodi

Leasing Manager

What does your typical day look like?

As our first Product Manager, every day looks different! I'm thinking strategically about initiatives in our roadmap, getting consensus on minimum viable product designs, drafting tickets and working with engineers, and supporting them through the development process. I also support other departments' technology requests and manage their priority.

Joel

Product Manager

What does career growth look like on your team?

Cross-department moves and promotions are encouraged and welcomed always! On my team specifically, my manager is super interested in helping us grow and learning what responsibilities we want to take on to further our career growth. We focus on each other's strengths and make sure that we are working at our full potential.

Christina

Benefits + Payroll Specialist

What is your vision for the company?

Common is making city living better by designing and operating community-driven homes. 75 million Americans live with roommates, and Common is addressing this housing need by creating homes designed for sharing through community, convenience, and affordability. With thousands of beds under development, Common is a leader in new ways of living.

Brad

Founder + CEO

What makes someone successful on your team?

On Common’s marketing team, I love that success means more than just putting your head down and getting the work done. Everyone is empowered and encouraged to take a step back, look at the bigger picture, and decide what’s really important for our consumers to know about us. It allows us to not get too in the weeds and be the best team we can be.

Molly

Communications Manager

What are Common Perks + Benefits

Common Benefits Overview

Common truly values our employees and wants to do everything to ensure that our employees are not only happy and professionally fulfilled, but also that they have the opportunity to be healthy. Because of this, we are committed to providing a number of affordable and valuable health and wellness benefits for our employees.
And as always, we are regularly evaluating our offerings to ensure employees needs are being met.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Highly diverse management team
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Common offers company-paid life insurance up to 1x your annual salary.
Pet Insurance
Wellness Programs
In office yoga + meditation and discounts + perks.
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Up to 16 weeks paid leave.
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Common offers 12 company paid holidays + one floating holiday to use as needed.
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Weekly team lunch provided on Tuesdays!
Happy Hours
In-office weekly bar-cart!
Professional Development Benefits
Job Training & Conferences
Lunch and learns
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