Office Coordinator
About Common
Common is the nation’s leading residential brand offering convenience and community through coliving and traditional apartments. Our signature approach to end-to-end property management and technology offerings allows us to deliver unparalleled experiences across 27 buildings, 6 cities, and over 800 members. Common is the preferred choice for both residents looking for a stress-free and all-inclusive living environment, and for real estate owners seeking reliable, above-market returns. Launched in October 2015, we now operate homes in New York City, Chicago, Los Angeles, San Francisco, Oakland, Seattle, and Washington, D.C. and receive over 3,000 new member applications per week.
It’s an exciting time to be part of Common’s team. We challenge ourselves every day not just to think about ways to make city living better, but to activate on those ideas in meaningful ways. Our team is comprised of real estate professionals, designers, engineers, salespeople, marketers, client service representatives, and so much more. We work collaboratively, value self-startership, and embrace a “whatever it takes” mentality to ensure our work is done and done well.
Common was founded by General Assembly co-founder Brad Hargreaves and has raised over $65MM in venture funding.
About the Role
We are looking for an Office Coordinator to oversee administrative office duties of our NYC + remote offices. The Office Coordinator will be someone who is proactive, organized and who can connect the dots and anticipate needs. We are looking for someone who isn’t afraid to get their hands dirty and is willing to be a team player in an environment with lots of moving pieces. Staying calm under pressure and thinking quickly is key.
Responsibilities
- Be the face of the office by greeting all office visitors and handling all internal deliveries
- Coordinate logistics for internal and external meetings
- Maintain cleanliness of kitchens and common office spaces
- Manage individual and office expense reconciliation + vendor management
- Plan events, from executive department-wide strategy off sites, to company and department social events (birthday’s, happy hours, etc.)
- Assist with employee recognition for accomplishments and milestones
- Facilitate internal communications as needed, and serve as the point of contact for both internal and external requests/questions
- Handle all office management duties, such as ordering supplies + equipment and weekly team lunch
- Assist with set up of new-hire swag bags and desk stations ordering IT equipment (computers, monitors, etc.) as needed
- Assist the HR team with other projects and reporting needs as requested
- & other ad hoc projects from time to time
Requirements
- A team player with a “can do” attitude
- You are curious and excited about pursuing a role in a high-growth tech company
- You are a strong work ethic and commitment to excellence
- You have exceptional discretion and are comfortable handling multiple tasks at once
- You are self-motivated and are able to manage and prioritize tasks effectively in a fast-moving environment
- You are highly organized and detail oriented and have the ability to communicate effectively and clearly
- You have a BA (or equivalent work experience) and have experience supporting busy executives
What We Offer
Common truly values our employees and wants to do everything to ensure that our employees are not only happy and professionally fulfilled, but also that they have the opportunity to be healthy. Because of this, we are committed to providing a number of affordable and valuable health and wellness benefits for our employees such as paid vacation and sick time, medical, dental and vision insurance, Company paid life insurance, Company paid STD/LTD Insurance, FSA + HSA options, commuter transit benefits, generous paid parental leave (up to 16 weeks!) and a 401K. Additional benefits such as Company equity, paid holidays, weekly team lunches + weekly happy hours, a fully stocked kitchen, flexible working hours, job training + development opportunities + a great wellness program are also available. And as always, we are regularly evaluating our offerings to ensure employees needs are being met.
We are committed to affirmatively providing equal opportunity to all associates and qualified applicants without regard to race, color, ancestry, national origin, religion, sex, marital status, sexual orientation, gender identity or expression, legally protected physical or mental disability, military or veteran status or any other basis protected under applicable federal or state law.