Office Manager
New Visions is looking for an Office Manager to create a positive, efficient and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. Our next Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. The ideal candidate will have prior experience as a supervisor and as an office manager in an office supporting multiple levels of employees. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization.
ESSENTIAL JOB FUNCTIONS:
Office Services & Reception
- Lead the Administration team in all office support duties, including reception, pantry, supplies, copiers and inventory
- Ensure a welcoming and efficient entry experience for all building visitors
- Supervise two office support staff members, including hiring, training and professional development
- Manage relationships with key vendors, including caterers, travel providers, procurement, and event reps
- Negotiate, implement and maintain compliance for vendor contracts
- Manage administration systems, such as Shoretel, My Kastle and Zendesk
- Maintain, update and ensure compliance with intra-office protocols
Facilities Management
- Oversee the management of office space and arrange for necessary repairs and maintenance as necessary
- Build and maintain relationships with building office management, security staff, engineers and cleaning services
- Ensure building certificates are up to date and filed
- Manage basement storage & bicycle storage requests
- Respond to or escalate service requests via Zendesk
- Manage office seating, room usage and overall floor plans
- Oversee equipment leases (e.g fax, copier, printer and postage machine)
Event Planning & Management
- Maintain org-wide calendar that includes organizational events, significant department and/or external events, holidays and other non-work days
- Oversee meeting room reservations, including scheduling of events and conflict resolution
- Plan and host internal org-wide events, including catering, room configuration and set-up, and coordinating attendee communications
- Plan and host external org-wide events, including location and entertainment selection, contract negotiation, budget management, and on-site supervision of activities
- Support events hosted by internal and external partners, including liaising with department coordinators to determine and execute event logistics
Required Education and Experience
- B.A. or Associates degree
- 5+ years in office management
- 2+ years experience managing teams
Required Skills
- Friendly, approachable and professional demeanor
- Excellent organizational skills with strict attention to detail
- Demonstrated ability to manage competing demands and priorities
- Excellent written and verbal communication skills
- Proactive problem-solver with a penchant for implementing process improvements
- Ability to maintain confidentiality
- Reliable and dependable
- Proficient with Google Workspace and comfortable with tech systems
Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
Pay Range
$64,766 minimum to $97,150 maximum
While the majority of new hires’ starting salaries shall be expected to be placed in the first half of the range(s) to allow space to grow in the job, for those who already have significant relevant experience at that level of the job, placement at the higher end of the range(s) is possible.
Our offices are currently operating in a hybrid model, with staff expected to work in person several days per week. We are following New York City’s lead and requiring all staff to be vaccinated. Our plans and policies may change as circumstances related to COVID-19 continue to evolve. Additional details will be shared if selected for an interview.
Who We Are
At New Visions for Public Schools, we work to make great public schools common in New York City. We believe that all of New York City’s students deserve public schools that make successful futures possible, especially Black, Latinx, and low-income students who have historically had inequitable access to a great public education. Since 1989, New Visions has been a driving force behind some of the most significant reforms to public education in New York City. Today, our diverse team of professionals develop and scale innovative tools and approaches that help educators address common challenges. Learn more about New Visions HERE.
We operate nine public charter schools in the Bronx, Brooklyn, and Queens and, as a trusted partner of the NYC DOE, we help 1,600 public district schools plan for the success of over a million students citywide. In 2021-22, graduation rates in our Charter and Affinity networks were 96% and 92% and our support for postsecondary readiness has expanded exponentially.
Equal Employment Opportunity Statement
New Visions for Public Schools is an equal opportunity employer. It is the policy of New Visions that all employees and applicants for employment will be treated in all respects on the basis of their merit and qualifications and without regards to their race, color, national origin, age, disability, sexual orientation, religion, gender, military status, marital status, ancestry, or any other reason prohibited by law.
New Visions believes that our teams should reflect the diverse communities we serve and that our culture and internal structures should be inclusive and equitable for all employees. We also recognize that perspectives from communities that have been historically marginalized are critical to the work we do. Hence, we strongly encourage applications from individuals living in the communities that we serve or who are members of historically marginalized communities.
New Visions provides a comprehensive and competitive compensation and benefits package in addition to the opportunity to make a significant impact on education reform and in the lives of urban youth.
