Online Customer-Claim Fulfillment Manager

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Fluent is the Industry leader in customer acquisition and digital consumer engagement. Our proprietary ad serving technology and extensive publisher network enables marketers to acquire the best customers, with precision, at a massive scale. Leveraging big data and real-time interaction with consumers, Fluent has powered billions of profitable marketing opt-ins on behalf of more than 500 leading brands since its inception.

The Online Customer-Claim Fulfillment Manager is responsible for ensuring inbound customer-related claim/ticket requests (via Zendesk) are answered seamlessly and effectively. This role requires a “people person”. We’re not only seeking someone with strong technical/product support acumen, but also someone who is a strong communicator with other teams and departments.The person in this role must display an intense desire to satisfy both our internal and external clients, and to serve as a role model for the team. Admin-level experience with Zendesk preferred (creating macros & workflows). This is a “hands-on” position where you’ll be jumping in to answer tickets (where needed) while working closely with our web-product and compliance teams in order to create an exceptional customer fulfillment experience. You’ll be helping to craft the operational process and procedures designed to move our Customer Support/ Fulfillment Team to the next level.

The ideal candidate for this role has a proven track record and passion for creating, supporting and influencing engaging online/ web-enabled customer support & fulfillment experiences. Someone who is motivated to be the driving force behind an amazing customer success team. Ideally, you’ve had solid experience with web-based technology (online media) and technical support/service while working collaboratively with internal stakeholders including our compliance and online/product development team.

Responsibilities:

  • Works in conjunction with the Product team to develop, implement and automate customer fulfillment process and related product/success tracking
  • Works with Product team and to ensure any changes in customer offerings are accounted for in staffing and success tracking
  • Understands how to break down workflow as well as ability to operationalize process in order to achieve optimal results
  • Understanding of CSAT/NPS and online ticket management system (Zendesk highly preferred)
  • Manages the resolution of any issues around fulfilling customer claims by working in conjunction with direct reports, product, and compliance.
  • Oversee and provide delivery of excellent service- online fulfillment to our customers via Zendesk ticketing
  • Lead the development and improvement of our departmental processes & tools for the Customer Support/ Fulfillment team
  • Actively participate in collaborative departmental meetings/projects designed to improve our customer experience and product offering
  • Responsible for the hiring, training, talent development and performance management of the Client Services/Support team (incl. offshore)
  • Develop creative and innovative ways to improve team performance
  • Manage and monitor performance metrics
  • Making sure day-to-day support runs smoothly and successfully
  • Managing and mentoring a diverse team of support/ claim fulfillment agents
  • Working cross-functionally with teams from across the company
  • Identifying and handling legal, privacy, trust and safety, and highly technical escalations
  • Identifying areas of the support apparatus that need improvement, including finding opportunities for efficiency and automation
  • Reviewing QA for your team, and coaching them toward success
  • Tracking trends in customer inquiries, comments, and complaints, and recommending improvements based on that feedback. Responsible for the hiring, training, talent development and performance management of the Client Services/Support team (incl. offshore)
  • Requirements

  • Minimum of a Bachelor’s degree
  • At least 2-3 years of management experience in technical-support/customer service (web-enabled product experience preferred)
  • Ticket-based direct support experience with consumers
  • Entrepreneurial spirit and flexibility
  • Passion for customer support/experience
  • Strong people skills and a talent for collaborative problem solving
  • Strong written and verbal communication
  • Experience managing people and developing processes
  • Strong aptitude for online (web-enabled) technology
  • Admin-level experience with Zendesk preferred (creating macros & workflows)
  • Benefits

    At Fluent, we like what we do and we like who we do it with. Our team is a tight-knit crew of go-getters; we love to celebrate our successes! In addition we offer a fully stocked kitchen, catered breakfast and lunch, and our office manager keeps the calendar stocked with activity-filled events. When we’re not eating, working out, or planning parties, Fluent folks can be found participating in recreational sports leagues, networking with She Runs It, and bonding with across teams during quarterly outings to baseball games, fancy dinners, and pizza-making classes. And we have all the practical benefits, too…

    • Competitive compensation
    • Ample career and professional growth opportunities
    • New Headquarters with an open floor plan to drive collaboration
    • Health, dental, and vision insurance
    • Pre-tax savings plans and transit/parking programs
    • 401K with competitive employer match
    • Volunteer and philanthropic activities throughout the year
    • Educational and social events
    • The amazing opportunity to work for a high-flying performance marketing company!

    Fluent participates in the E-Verify Program. As a participating employer, Fluent, LLC will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Fluent, LLC follows all federal regulations including those set forth by The Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC). The OSC enforces the anti-discrimination provision (§ 274B) of the Immigration and Nationality Act (INA), 8 U.S.C. § 1324b.

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    Technology we use

    • Product
    • Sales & Marketing
    • People Operations
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    Location

    300 Vesey Street 9th Floor, New York, NY

    An Insider's view of Fluent, Inc.

    What are some social events your company does?

    Fluent strives to create opportunities for our employees to connect. we are proud to host over 30 events a year for our team members! some team building activities include our annual scavenger hunt and field day, which are easily our two most popular get-togethers. everyone loves a little friendly competition!

    Evyn

    Senior Manager, Office & Culture

    How does the company support your career growth?

    "I’m proud to say that I’ve been with Fluent for over 6 years. Fluent empowers all employees to share thoughts, suggestions, or ideas to propel the team forward and provides us with resources to efficiently complete our core responsibilities. Moreover, the team stresses the importance of family and encourages a healthy work-life balance.

    Daniel

    Network Development Manager

    What are Fluent, Inc. Perks + Benefits

    Fluent, Inc. Benefits Overview

    We know that a well-balanced employee succeeds dually in their career and in life so we set our people up for success through the following core benefits:
    Health + Wellness
    Work-Life Balance
    Rewards + Retirement
    Growth + Development
    Camaraderie + Fun

    Culture
    Volunteer in local community
    We organize company-wide community service days, and regularly come together as a team to help those in need.
    Partners with nonprofits
    We’ve always been strong believers in paying it forward. Our people are generous, compassionate, and eager to make a real impact. We match employees' donations to causes they value and support.
    Open door policy
    OKR operational model
    Team based strategic planning
    Open office floor plan
    Employee resource groups
    Hybrid work model
    In-person all-hands meetings
    Our beautiful HQ in downtown NYC offers an amazing backdrop for weekly catered lunches, celebratory gatherings, and quarterly all-hands meetings.
    Employee awards
    Flexible work schedule
    We encourage our people to take the time they need for themselves and their loved ones so they can equally support the demands of their personal lives while maintaining high levels of performance.
    Remote work program
    Diversity
    Mandated unconscious bias training
    Diversity employee resource groups
    Our dedicated Diversity, Equity, and Inclusion (DEI) team creates opportunities for connection, education, and service that drive reflection, empathy, and positive change at Fluent.
    Hiring practices that promote diversity
    We constantly strive to make Fluent a more inclusive and compassionate place to work, offering training and pointers for interviewing with non-bias.
    Diversity recruitment program
    A diverse workforce begins with recruitment. Our people team consciously brings forward candidates through unique channels to ensure a pool of diverse candidates.
    Health Insurance & Wellness Benefits
    Flexible Spending Account (FSA)
    Disability insurance
    Dental insurance
    Vision insurance
    Health insurance
    Life insurance
    Pet insurance
    Wellness programs
    Mental health benefits
    Transgender health care benefits
    Financial & Retirement
    401(K)
    401(K) matching
    Company equity
    Performance bonus
    Charitable contribution matching
    Child Care & Parental Leave Benefits
    Childcare benefits
    Generous parental leave
    Family medical leave
    Fertility benefits
    Vacation & Time Off Benefits
    Unlimited vacation policy
    Paid volunteer time
    Paid holidays
    Paid sick days
    Flexible time off
    Bereavement leave benefits
    Office Perks
    Commuter benefits
    Company-sponsored outings
    Free snacks and drinks
    Our kitchen is always stocked with snacks, coffee, tea, and alcoholic beverages for that 5 o'clock moment.
    Some meals provided
    With a hybrid work model, our office caters lunch twice a week, Tuesday + Thursday when people are in our HQ.
    Company-sponsored happy hours
    Mother's room
    Professional Development Benefits
    Job training & conferences
    Through management approval, staff can attend industry conferences to keep themselves abreast of changes in their field or the industry.
    Tuition reimbursement
    Lunch and learns
    Promote from within
    Mentorship program
    We offer a mentorship program once a year to allow staff to make progress on their skills, productivity, career path, or whatever else they may be looking to optimize.
    Online course subscriptions available
    Paid industry certifications

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