Paralegal

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Real Estate paralegal provides comprehensive support to attorneys in the Real Estate practice group with complex real estate transactions, preparation and management of legal documents, conducting research, and ensuring compliance with relevant laws and regulations. There is an annual billing requirement of 1500 hours.

Essential Responsibilities:

• Draft, review, and analyze a wide range of real estate documents, including purchase agreements, leases, and closing documents.

• Conduct thorough research, including title and survey reviews, zoning analysis, and environmental assessments.

• Review and analyze title and survey documents; write reports/summaries for attorney reviews and work directly with title offices and surveyors to address title and survey issues.

• Assist Finance and Banking practice group with UCC-1 Lien searches.

• Assist Corporate practice group with formation and maintenance of corporate entities.

• Prepare real estate transaction documents including due diligence and closing agendas.

• Prepare transaction authorizing resolutions and basic lease abstracts.

• Prepare real property valuation calculations for property value tax appeals. 

• Monitor and meet deadlines; establish priorities and manage multiple projects simultaneously.

• Organize and manage transaction files and deadlines to ensure on-time closings.

• Coordinate closing requirements and documentation with local counties.

• File and record documents for specified jurisdictions.

• Review settlement statements.

• Work closely with attorneys, other paralegals, and staff across practice groups to facilitate seamless transaction processes.

• Maintain and organize electronic and physical files in accordance with firm policies and procedures.

• Track and record billable and non-billable hours accurately to meet firm requirements.

• Availability to work overtime when necessary or requested.

• Maintain confidential information for client and matter-related activities.

• Deliver exceptional client service and develop strong, trusted relationships.

• Provide high-quality client service to both internal and external clients in a professional manner.

• Manage multiple projects in a deadline-driven environment with changing assignments and priorities, maintaining a strong commitment to accuracy.

Required Knowledge, Skills, and Abilities:

• Ability to organize a high volume of materials while maintaining meticulous attention to detail.

• Consistently demonstrates high ethical standards, professionalism, and personal accountability.

• Strong teamwork skills across practice groups, offices, and the firm to support the efficient delivery of legal services.

• Sound judgment and discretion in handling assignments and confidential information.

• Exceptional written and verbal communication skills, including excellent grammar, punctuation and proofreading abilities.

• Demonstrates strong analytical and problem-solving skills.

• Able to effectively self-manage workload in remote, hybrid, and in-office work settings.

• Able to work overtime as needed or requested to meet attorney and client deadlines.

• Able to perform effectively both independently and collaboratively within a team to support consistent, efficient workflows.

Required Education:

• Bachelor’s degree or any combination of training, education, experience that demonstrates the ability to perform the essential duties of the position.

Certifications:

• Paralegal certification from an ABA recognized program.

Required Qualifications:

• Minimum eight (8) years of experience as a real estate paralegal.

• Experience managing complex commercial real estate transactions, including matters on both the lender and borrower/equity sides.

• Advanced proficiency in Microsoft Office (Word, Outlook, and Excel).

• Advanced proficiency in using legal research databases (e.g., Westlaw, LexisNexis).

• Proficiency with the ACRIS portal for filing and recording in New York.

• Proficient in document management systems (e.g., iManage)

• Active commission as a Notary Public

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [email protected]. 

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.