Payroll Coordinator - Temporary

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).

The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.

We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location:

Bargaining Unit:

No

We are currently seeking a detail-oriented and highly organized Payroll Coordinator in the Personnel Services Unit within the CUNY Office of Academic Affairs. This position will manage payroll and personnel related activities for staff members at CUNY Central, with expertise in time-sheet entry and some budget management. As a Payroll Coordinator, you will play a crucial role in ensuring accurate and timely processing of employee payroll, managing time-sheet entries, and overseeing grant-related financial activities. This position requires a strong understanding of payroll processes, budgets, and exceptional attention to detail.

Please note this is a temporary position anticipated to end by January 2027 with a possibility of an extension.

Reporting to the Interim Supervisor of Personnel Services, the Payroll Coordinator’s duties and responsibilities will include, but are not limited to the following:

Duties & Responsibilities:

Payroll

• Manage the entry and verification of time-sheets on a bi-weekly basis, ensuring accurate recording of hours worked, time off, and other relevant information.

• Meet bi-weekly payroll and internal deadlines.

• Collaborate with RFCUNY payroll team and program timekeepers to resolve any discrepancies or issues related to time-sheets and payroll.

• Provide guidance and support to employees and programs regarding payroll-related inquiries and time-sheets entry processes.

• Responsible for ePAF modifications by following personnel budgets.

• Work with programs to prepare journal entries as needed.

• Work with programs to prepare retroactive salary increases.

• Prepare annual leave payouts as needed.

• Calculate funding needed to cover personnel salaries based on allocated amounts via program budgets.

• Work with programs to prepare personnel expense reports as needed.

Data Tracking and Reporting

• Ensure accuracy and integrity of all program data.

• Enter data via Access database on a bi-weekly basis.

• Ensure discrepancies are properly corrected.

• Compile required documentation for reports, supporting program in all reporting needs.

Other

• Respond to inquiries regarding employers/supervisors’ policies and procedures of program, e.g. approving payroll, time and leave requests, etc.

• Cover team members’ responsibilities in their absence.

• Attend staff meetings and training as required.

• Provide support to other teams within the Personnel Services Unit as needed.

• Perform special projects and other duties as assigned.

Minimum Qualifications:

The successful candidate will have the following knowledge, skills, and abilities:

• Two+ years’ experience in program administration, student development, or another relevant field

• Strong verbal and interpersonal communication skills with a focus on providing excellent client services

• Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, program staff, and external partners

• Ability to exercise good judgment and apply problem-solving skills

• Strong computer proficiency using standard office software programs, particularly Microsoft Excel

• Experience working collaboratively in a team-oriented and outcomes-focused environment

• Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines

Preferred Qualifications

• A bachelor’s degree preferred or equivalent combination of education and experience in lieu of a bachelor’s degree

• Experience with payroll, time-sheet entry, and budget knowledge

• Experience with RFCUNY’s Web report and time and leave system

• Experience with I-9 and E-Verify

Work Environment and Physical Requirements

• This position is based in a professional office environment and follows a hybrid work schedule

• A laptop and other necessary equipment may be provided to support remote work.

• While performing these duties, the employee may be required to:

• Sit for extended periods

• Use a computer and other office equipment

• Occasionally lift or move items up to 20 pounds

• Reasonable accommodations will be provided to individuals with disabilities or other needs in accordance with RFCUNY policies and applicable laws

Pay Range:

Minimum - Maximum: $60,000

RFCUNY Benefits
RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement
The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.