Provide administrative and operational support to the clinic owner: manage calendar and communications, draft correspondence, organize files, assist with staff scheduling, inventory and vendor coordination, run personal errands, and support clinic events and basic marketing needs.
Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence.
Key Responsibilities:
Administrative Support
- Manage and coordinate the owner’s calendar, appointments, and meetings
- Screen and prioritize emails, calls, and messages
- Draft, proofread, and manage correspondence, reports, and documents
- Organize digital and physical files
Clinic Operations Assistance
- Assist in scheduling staff meetings, trainings, and clinic events
- Help with inventory tracking and ordering of clinic supplies
- Liaise with vendors, contractors, and service providers
Personal Tasks
- Run errands
- Schedule personal appointments
Qualifications:
- Excellent organizational and time management skills
- Strong written and verbal communication
- Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software
- Social media and basic marketing knowledge is a plus
Attributes:
- Trustworthy and able to handle confidential information
- Flexible and adaptable to changing priorities
- Solution-oriented and resourceful
- Friendly, professional demeanor with excellent interpersonal skills
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