Provide administrative and operational support to the clinic owner: manage calendar and communications, draft correspondence, organize files, assist with staff scheduling, inventory and vendor coordination, run personal errands, and support clinic events and basic marketing needs.
Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence.
Key Responsibilities:
Administrative Support
- Manage and coordinate the owner’s calendar, appointments, and meetings
- Screen and prioritize emails, calls, and messages
- Draft, proofread, and manage correspondence, reports, and documents
- Organize digital and physical files
Clinic Operations Assistance
- Assist in scheduling staff meetings, trainings, and clinic events
- Help with inventory tracking and ordering of clinic supplies
- Liaise with vendors, contractors, and service providers
Personal Tasks
- Run errands
- Schedule personal appointments
Qualifications:
- Excellent organizational and time management skills
- Strong written and verbal communication
- Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software
- Social media and basic marketing knowledge is a plus
Attributes:
- Trustworthy and able to handle confidential information
- Flexible and adaptable to changing priorities
- Solution-oriented and resourceful
- Friendly, professional demeanor with excellent interpersonal skills
Similar Jobs
Insurance
Supports personal-lines insurance policy binding, rating, documentation, issuance, endorsements, renewals, cancellations, and compliance. Coordinates with underwriters and brokers to collect information, prepare submissions, answer inquiries, and provide revised quotes. Maintains transaction records, prepares binding-related reports, communicates policy terms to clients, and provides coverage for absent underwriting staff. The role requires at least six months of insurance or related experience, with state property and casualty or surplus-lines licensing and CIC certification preferred.
Software • Consulting
Provides executive assistance to up to five Partners through calendar and travel management, client meeting coordination, meeting logistics, event planning, expense processing, business-unit support, minute taking, and presentation editing. The role requires strong organization, multitasking, communication, attention to detail, professionalism, and proficiency with Microsoft Office applications.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Professional Services
Provides comprehensive household and personal support for a busy family, including home organization, tidying, errands, inventory, calendar and travel coordination, meal preparation, laundry management, pet care, vehicle upkeep, vendor coordination, and school-related assistance. The role requires reliable independent work, strong communication, comfort with pets and dietary restrictions, physical mobility, and discretion in a family home.
Top Skills:
Ai Meal Planning Tools
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
