Serve as the operational backbone for the technology team: coordinate with CTO and engineers, create and maintain roadmaps, run meetings, track deliverables, identify and resolve risks/resource gaps, manage documentation and project systems, and prepare executive status reports.
Too Lost is a music and technology company, providing SaaS solutions for independent music rights holders. Our distribution and publishing services deliver, monetize and protect songs across the globe for over 450,000+ musicians, record labels, studios, brands, investors, and platforms.
The Role
This role acts as the operational backbone of the technology team—driving accountability, structure, and clear communication. The ideal candidate thrives in fast-paced environments, can translate technical discussions into actionable plans, and keeps the team focused on priorities and deadlines.
This is a hybrid full time position work from our New York, NY office. Our hybrid schedule requires employees to work from the office 4 days a week and allows for 1 day work from home.
What You'll Be Doing
- Partner directly with the CTO, developers, and engineering teams to coordinate, track, and deliver key technology initiatives across the organization and various product lines.
- Develop and maintain project roadmaps, schedules, and deliverable timelines.
- Keep the team organized and accountable for strategic and operational commitments.
- Support internal tools, documentation, and project tracking systems.
- Facilitate communication between technology, operations, and other departments to ensure alignment on goals and milestones.
- Run recurring project meetings, document updates, assign actions, and track follow-ups to completion.
- Identify bottlenecks, resource gaps, and risks while proactively working to resolve them.
- Develop lightweight processes and documentation for repeatable project management and team reporting.
- Prepare status reports and executive summaries for CTO to present in leadership meetings.
- Serve as a liaison between technical and non-technical stakeholders, helping translate goals and progress in plain language.
- Support onboarding and coordination of technology vendors, contractors, and new team members.
- Additional projects and tasks as assigned
What We're Looking For
- 2-4 years of project management or operations experience supporting technology or product teams.
- Excellent organizational and time-management skills; able to coordinate multiple projects at once.
- Strong understanding of agile or hybrid project management methodologies.
- Confident communicator who can hold team members accountable respectfully and effectively.
- Experience building and maintaining project and internal documentation and workflows.
- Comfortable with technical discussions and systems (coding background not required but helpful).
- Detail-oriented, proactive, and unafraid to take initiative in a fast-moving environment.
- Skilled in using project tracking tools– preferably JIRA.
- Exceptional written and verbal communication skills with an ability to synthesize complex information clearly.
Why Work at Too Lost
- 🏥 Health Insurance — Employer-provided health coverage via Anthem Blue Cross Blue Shield, plus Dental, Vision, and Life Insurance
- 💪 Wellness Packages — Up to $100/month toward gym memberships and wellness opportunities
- 🎵 Free Music Distribution — A free Too Lost account with unlimited music distribution, for life
- 🌴 Paid Time Off — Two weeks guaranteed PTO plus additional paid holidays
- 🎉 Events & Discounts — Company-sponsored events and partner discounts
- 🕐 Flexible Schedule — Flexible hours and remote roles available
- 💰 401(k) Plan — Participation in our available 401(k) plans
- 📈 Competitive Compensation — Competitive base salaries with opportunities for commissions and bonuses
We invest in our team with comprehensive benefits designed to support your health, growth, and creativity.
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