Project Manager

About Child Mind Institute

We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details:

As part of the Clinical Practice team, you will report to Chief Clinical Officer. You will support all clinical operations and ensure smooth collaboration across departments. Supporting the Chief Clinical Officer (CCO), you will provide high-level operational and administrative support, coordinate cross-departmental initiatives, and manage special projects that align with our mission. This is an exempt, full-time, hybrid (this position requires a minimum of four (4) days per week in the office, a schedule determined by your supervisor. The in-office requirement and schedule are subject to change based on the needs of the program and the organization.

You Will:

• Administrative·       

  • Provide administrative support to the CCO, including scheduling, correspondence, and meeting preparation while managing priorities and proactively resolving operational challenges.      

  • Facilitate cross-department collaboration and ensure effective communication.      

  • Support with team management, and initiatives including meeting coordination, documentation, and follow-ups.       

  • Prepare reports and presentations in advance of meetings and as related to organizational priorities.

• Operations and Project Management·       

  • Support daily operations, collaborating across teams to support integration across psychiatry, psychology, and research to support continuous growth and innovation.

  • Support recruitment and management of multidisciplinary clinical team.

  • Help support initiatives and drive accountability across teams to ensure compliance with clinical guidelines, productivity and documentation to ensure quality of care and safety of patients and staff and fiscal sustainability.

  • Help plan, implement and manage projects related to clinical operations·       Help support data collection, report creation and dashboard development.

  • Support implementation of clinical policies and procedures, including the how we work and clinician onboarding guides and collaborate with leadership to enhance efficiency.

  • Oversee vendor relationships, including evaluation, negotiation, and performance monitoring, to ensure delivery of goods and services.

  • Perform additional job-related duties as assigned.

You Have:

• Bachelor's degree in a related field.

• 6 years of experience in office management, operations coordinator or executive support.

• Experienced in using EHR's, clinical dashboards, workspace management systems, including assigning workspaces, generating reports, and maintaining dashboards.

• Experience managing office operations, facilities, and vendor relationships.

• Strong proficiency in office software and tools, including Microsoft Office Suite and collaboration platforms.

(#LI-hybrid).

Our Benefits

Pay Range

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

EEO Disclaimer

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship status, marital status, military or veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by applicable federal, state, or local laws.

In compliance with California law, we also prohibit discrimination based on reproductive health decision-making, status as a victim of domestic violence, sexual assault, or stalking, or any other category protected by the California Fair Employment and Housing Act (FEHA). In New York, we extend this prohibition to include status as a victim of domestic violence, familial status, or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job, please contact our HR Department at [email protected]

This policy applies to all aspects of employment, including recruitment, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.