PSA Compliance Specialist

JOB SUMMARY

The PSA Compliance Specialist will oversee full implementation of the Interim Final Rule (IFR) and ongoing compliance of the IFR for the Abbott House TRC Shelter Program.  The PSA Compliance Specialist will work closely with the ORR’s PSA Coordinator to implement the IFR and address any concerns that may arise. The PSA Compliance Specialist will work closely with the Program Coordinator, Senior Director, Asst. Director, and Director to assure all Abbott House, Office of Refugee & Resettlement, Office of Children and Family Services, & Westchester Department of Social Services policies and regulations are met.  Will coordinate and oversee onsite program inspections/audits.  Will be responsible to follow outcomes measures mandated from the Office of Refugee Resettlement, especially with documentation of Sexually Exploited Individuals.

GENERAL RESPONSIBILITIES

• Participate in the monthly PSA calls with ORR, update and train the TRC administrators in reference to change in policies or added policies.
• Responsible for the consistent review of the TRC Shelter policy to assure procedure manuals are up to date.
• Conduct monthly audits of the active and closed files (both hard copy and in portal).
• Conduct weekly audits of the medical files (in the portal).
• Coordinate with the Program Coordinator to assure discharge mandates are above ORR expectations.
• Work closely with the Asst. Director to ensure a staffing plan that allows for adequate levels of supervision of the minors in the TRC Shelter.
• Develop a schedule and conduct unannounced Facility Safety checks monthly at different schedules to assure children are safe and protocols are being followed.
• Train staff and children on Zero Tolerance, sexual abuse, and sexual harassment every four months.
• Use the ORR TKPI tool to track and review all Serious Incident Reports, PRS & Home Study referrals.
• Coordinate an ongoing meeting with administrator to review all incidents.
• Read and address all grievances daily.
•  Work with the Leads and Administrators to prevent, protect and respond to any incident that has occurred under the TRC Dept.’s custody.
• Act a Liaison between Abbott House and any governing agency to facilitate audits.
• Work closely with the Training Coordinator to guarantee all staff have ongoing mandatory training as set forth by Abbott House, Office of Refugee and Resettlement and Office of Children and Family Services.
• Gather and provide data to the Senior Director and other designated personnel for trend analysis.
• Conduct “Focused Audits” to evaluate specific program areas and check effectiveness of corrective actions that have been taken.
• Attend all mandatory ORR, OCFS and Abbott House Trainings
• Any other related duties as required

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. An employee in this position is regularly required to stand; walk, use hands and fingers, handle, or feel objects; reach with hands and arms; talk and listen, and taste or smell. The employee frequently is required to walk.  The employee is occasionally required to keep balance and stoop, kneel, crouch, or crawl.
• Computer – The PSA Compliance Specialist must be able to use a computer and able to learn software programs
• Office Equipment- The PSA Compliance Specialist is required to operate a fax, copier, scan, and other office equipment.
• Communication - The PSA Compliance Specialist needs to be able to speak, read and write fluently in the English language
• Writing - The PSA Compliance Specialist must be able to write in the English language using correct spelling, grammar, punctuation, etc.
• Driving - The PSA Compliance Specialist must have a valid Driver’s License and a clean driving record.
• Lifting - The PSA Compliance Specialist may frequently lift 0-25 lbs., occasionally lift 25-50 lbs., and rarely lift over 50 lbs.
• Push/Pull - The PSA Compliance Specialist may frequently push/pull 0-25 lbs. of force, occasionally push/pull 26-45 lbs. force, and rarely push/pull over 45 lbs.
• Sitting, Standing and Walking – The PSA Compliance Specialist will be required to sit, stand and walk throughout the work day.
• Stooping -The PSA Compliance Specialist may occasionally stoop.  This is defined as bending body downward by bending spine at the waist.
• Kneeling -The PSA Compliance Specialist may occasionally kneel.  This is defined as bending legs at knees to come to rest on knee(s).
• Crouching - The PSA Compliance Specialist may occasionally crouch.  This is defined as bending body downward and forward by bending spine and legs.
• Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in an office environment. The noise level in the work environment is usually moderate due to talk and movement of the program participants and other co- workers.  The noise level can increase on occasion due to yelling or screaming by the participants of the programs.

QUALIFICATIONS

• Applicants must have a MSW or Masters in related field and at least 3+ years working in child welfare and ORR programs.
• Applicant must have at least 2 years’ experience working with child welfare and the Office of Refugee and Resettlement. Strong verbal and writing skills, experience with audits and strong knowledge with statistics, and excel.  a Valid Driver’s License and his/her own transportation. Be comfortable traveling to the Abbott House Bronx office at least once a week.

HOURS AND TIME OF WORK

Full-Time- 35 Hours per week