The Quality Documentation Intern assists with documentation programs to ensure compliance with food safety policies, supporting onboarding of suppliers and collaborating with internal teams for quality management.
Who You Are:
You are someone with an eye for detail, a desire to learn the requirements for claims and compliance to regulations in the food industry and have a passion for problem-solving. Although at this point in your career, you may only have a moderate understanding of food safety and compliance, you have an enthusiasm for reading and researching and an endless desire to learn. You are genuinely passionate about improving childhood nutrition for a healthier and happier planet. You are a rule-follower in general but understand how to look at a situation to see if there are other ways of achieving the same goal. You can manage multiple tasks, meet the timing requirements for a deliverable and have a unique ability to tell a story and identify themes through data analysis.
The Task at Hand:
The Quality Documentation Intern reports directly to the Senior Manager of Supply Chain Quality Compliance and is responsible for assisting with the company’s Documentation Programs and ensure they comply with food safety policies, regulations, and ethical standards of the industry. You will work closely with certifications, suppliers and our internal team members to support and assess documentation, and to develop plans to improve compliance. This role will also partner closely with multiple internal teams including Product Development, Marketing, Supply Chain and Operations depending on specific tasks.
In This Role, You Will:
- Focus on gathering and maintaining the documentation required to support compliance to claims, regulations and quality systems
- Maintain records and documentation related to certifications and documentation within the compliance platform software (TraceGains)
- Assist with onboarding new suppliers, through documentation collection.
- Assist with gathering of documentation for Kosher, Non-GMO and Organic audits.
- Support the COA migration to TraceGains including specification sharing with suppliers and COA set up in TraceGains
- Collaborate with Materials and Inventory Control teams to resolve exceptions associated with the ingredient hold and release program
- Perform other job-related duties as assigned
In This Role, You’ll Bring with You:
- Upcoming Spring/Summer 2026 graduate, OR recently graduated with a degree in Food Engineering, Food Science, Chemistry, Quality Management or a related field
- No BA? No problem. Equivalent years of professional experience in the field(s) of Quality or Compliance Management or related focus areas will also meet this qualification
- Prior internship experience working in quality assurance or regulatory compliance in the food industry preferred
- Excellent time management, attention to detail, and organizations skills required
- Strong communication and people partnership skills required
- Solid working knowledge of Microsoft Suite applications, Outlook, Slack, and other professional platforms
- Be genuinely passionate about improving childhood nutrition for a healthier and happier planet
- Have a desire to contribute to a dynamic high-growth, purpose-driven work environment
- Have demonstrated ability to thrive in ambiguity, deeply understand business needs, develop a cohesive strategy and make decisions requiring a high level of judgment
- Must reside in the United States to be considered for this position
- Please note that visa sponsorship is not available for this position
Compensation:
- This role pays $22.00 per hour
- This is a part-time, hourly internship, not to exceed 29 hours per week
- Estimated Duration: February 2026 – August 2026 (or six months from date of hire)
Additional:
- 401k with 4% Employer Match
- Employee Discounts and quarterly Farm-to-Fridge home deliveries
- Cell and Internet Stipend
- Paid Volunteer Time Off
- And so much more!
Who We Are
Our Purpose: Drive systemic improvement in childhood nutrition for a healthier, happier, and more equitable world.
Our Business: At Once Upon a Farm, farm-fresh taste grows here. We're on a greater mission in providing organic, crave-worthy snacks and meals for children of all ages. Our recipes are crafted with only the best organic ingredients – whole fruits and veggies, cold-pressed (our pouches), or freshly frozen (our meals) to perfection– to support your growing kids at every stage. Each of our organic, non-GMO, non-dairy recipes contains no added sugar and are free from artificial flavors, colors, and preservatives – just simple, real, nutritious snacks your entire family will love.
We support and champion farmers who supply the highest-quality organic ingredients for our foods. We help parents keep their promise to provide the best nourishment for their children’s bodies and souls. We treat our consumers, customers, suppliers, investors, and all our valued employees with the same high level of dignity and respect that we expect from others. We will always fight for and support efforts to drive positive social change and food justice for the benefit of parents, kids, and families. Lastly, we foster an entrepreneurial and collaborative culture that values humility, honesty, passion, positive social impact, and fun.
Our Team: We’re all fully remote, which makes us a highly collaborative, dynamic, and supportive bunch. We share a singular mission to make the world a better place through the highest quality, most delicious, nourishing, and nutritious products made accessible to every home, from our farms to your fridge. And while we’re invested in our product, we’re equally invested in one another's success.
Once Upon a Farm is a purpose-driven brand made up of an inclusive group of individuals with diverse backgrounds, passions, and beliefs. We hire self-motivated, independent thinkers and those who are genuinely passionate about improving childhood nutrition for a healthier and happier planet. Bring your whole self to your work at Once Upon a Farm, a proud equal-opportunity employer. In your application, please feel free to note which pronouns you use.
In an effort to help us remove unconscious bias from our resume review process, we ask that you please remove all identifying information from your resume (like profile photos) before you upload it. Once Upon a Farm is committed to cultivating an inclusive environment where a diverse group of people can and want to do their best work, and that starts with our hiring practices.
Once Upon a Farm, PBC, provides equal employment opportunities to all employees and applicants in all company facilities without regard to race, color, religious creed, sex, national origin, ancestry, cast, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
This job description is a summary of duties; it is by no means an all-inclusive list but is merely a broad guide of expected duties.
You must reside in the United States to be considered for this position.
Top Skills
Microsoft Suite
Outlook
Slack
Tracegains
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