Coordinate recruiting and onboarding activities, including interview scheduling, candidate communications, agency relationships, job requisitions, ATS records, background checks, offers, and onboarding documentation. Maintain accurate pipeline data, support compliance and confidentiality requirements, provide updates to HR leadership, and contribute to candidate experience, employer branding, job fairs, and process-improvement initiatives.
Overview
About the Role
We are looking for a Recruiting and Onboarding Coordinator to join our Human Resources team and support the Firm's recruiting and onboarding activities for business services. This role serves as a key point of contact for candidates, hiring managers, external vendors, and internal stakeholders throughout the hiring process. The Coordinator ensures an exceptional candidate experience, supports efficient recruiting operations, and facilitates a seamless onboarding experience for new hires.
The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced professional services environment while maintaining confidentiality and professionalism.
ResponsibilitiesWhat You'll Do
- Manage interview logistics for multiple individuals across different teams, including scheduling, conference room reservations, virtual meeting coordination, and candidate communications.
- Liaise with recruitment and staffing agencies to communicate role requirements and manage candidate submissions.
- Create and manage job requisitions, approvals, and postings through the applicant tracking system (ATS).
- Maintain accurate candidate and requisition data, track pipeline activity, and provide regular updates to Human Resources leadership.
- Coordinate communication with external recruiting agencies and search firms.
- Prepare offer-related documentation, coordinate background checks, reference checks, conflicts reviews, and other pre-employment requirements.
- Maintain recruiting and onboarding records in compliance with firm policies and recordkeeping requirements.
- Contribute to initiatives that enhance the candidate experience, employer branding, and process efficiency, and represent the firm at job fairs and networking events.
What We're Looking For
- 2–5 years of professional recruiting or HR coordination experience.
- Familiarity with applicant tracking systems (e.g., iCIMS, Workday) and sourcing tools (e.g., LinkedIn Recruiter).
- Strong written and verbal communication skills with a high degree of professionalism and attention to detail.
- Proven ability to manage multiple priorities simultaneously in a deadline-driven environment.
- A collaborative mindset with the ability to build effective relationships across teams and with stakeholders at all levels.
- Proven ability to handle confidential and sensitive information with discretion.
Milbank LLP New York, New York, USA Office
55 Hudson Yards, New York, New York, United States, 10001
Similar Jobs
Consumer Web • eCommerce • Information Technology • Retail • Software • Analytics • App development
Manages Pro and installed sales programs across a district by visiting stores, identifying performance and training gaps, developing corrective action plans, coaching associates, facilitating workshops, and partnering with store and district leadership to improve sales, service, customer satisfaction, profitability, and program execution.
19 Minutes Ago
Artificial Intelligence • Fintech • Insurance • Marketing Tech • Software • Analytics
Manage high-exposure, complex auto and homeowners casualty claims, including investigation, coverage and liability assessment, settlement strategy, litigation coordination, reserves, and negotiations. Collaborate with counsel, attend legal proceedings, identify fraud and subrogation opportunities, prepare reports, safeguard confidential information, and support regulatory matters. May mentor colleagues and assist team leadership. The role requires extensive complex claims experience, strong judgment, negotiation, analytical, investigative, and communication skills, plus appropriate licensing.
Cloud • Computer Vision • Information Technology • Sales • Security • Cybersecurity
Lead technical marketing for Falcon Secure Access by creating demos, labs, workshops, and technical content that translate secure access, browser security, Zero Trust, and AI security capabilities into market-facing messaging, sales enablement, and go-to-market strategy. Collaborate cross-functionally to drive adoption and competitive differentiation.
Top Skills:
AIBrowser ExtensionsBrowser SecurityCasbCrowdstrike FalconFalcon Secure AccessGenaiIdentity-Aware AccessPolicy-Based Access ControlSafe BrowsingSaseSseSwgVdiVpnZero TrustZtna
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
