Recruitment Coordinator

Recruitment & Onboarding Coordinator

Elderwood at Lockport | Lockport, NYFull-time | Onsite 

At Elderwood at Lockport, hiring is directly connected to resident care. We are seeking an organized, responsive Recruitment & Onboarding Coordinator who understands that filling open positions promptly helps our teams provide residents with the care and support they deserve. Requirements for this position include previous experience in healthcare recruiting in a union setting.

This is not a remote recruiting position or a traditional corporate talent acquisition role. You will work onsite, five days a week, as part of the daily life of a long-term care facility. You will meet candidates, coordinate interviews, welcome new employees, manage onboarding requirements, and work closely with facility leadership to keep hiring moving.

You will have ownership - but you will not be working alone. The Recruitment Coordinator is supported by a dedicated Talent Acquisition Strategist and partners closely with facility leadership and the Human Resources team. While you are responsible for managing candidates and maintaining momentum at the facility level, you will have a collaborative recruiting partner available for strategy, support, and problem-solving.

A long-term care facility is an active healthcare environment. Priorities can change quickly, overhead announcements and emergency codes are part of facility operations, and employees support residents and families through meaningful - and sometimes difficult - moments.

The right person will be comfortable and composed in this setting. You do not need to be a healthcare recruiter, but you should understand that your work carries a real sense of urgency. Open positions affect employees, residents, families, and the facility’s ability to provide consistent care.

You may be a strong fit if you:

• Enjoy being onsite and building relationships face to face

• Stay organized while managing multiple candidates and deadlines

• Follow through without needing frequent reminders

• Communicate warmly, professionally, and directly

• Work with urgency while maintaining accuracy

• Remain calm and adaptable when priorities change

• Ask for support when needed and collaborate well with others

• Find purpose in supporting the people who care for residents

As the onsite Recruitment Coordinator, you will be the person closest to the facility’s candidates, hiring managers, and new employees. You will be responsible for keeping candidates engaged and moving through each step of the process.

You will also partner with a Talent Acquisition Strategist who can provide:

• Recruitment strategy and guidance

• Support with sourcing approaches and hard-to-fill positions

• Collaboration on recruitment marketing and hiring events

• Assistance identifying barriers within the candidate pipeline

• A consistent resource for questions, problem-solving, and shared priorities

The goal is clear ownership with strong partnership: you will drive the onsite candidate experience and onboarding process, with support behind you.

What Success Looks Like

Success in this position is not measured only by the number of applications received. It means candidates receive timely communication, hiring managers know where their candidates stand, new employees arrive prepared, required documentation is complete, and open positions continue moving toward a successful hire. You will be trusted to take ownership of candidate management and onboarding, but you will be part of a team that shares the same goal: bringing the right people into Elderwood at Lockport so our residents receive the care they deserve.

If you are an organized, hands-on coordinator who takes ownership, follows through, collaborates well, and wants your work to make a visible difference in a resident-centered healthcare setting, we invite you to apply.

Elderwood at Lockport offers an onsite recruitment and onboarding opportunity for HR, recruiting, and administrative professionals throughout Lockport, South Lockport, Newfane, Wilson, Gasport, Middleport, Pendleton, Wheatfield, North Tonawanda, and surrounding communities. The location may also be accessible to candidates commuting from northern Niagara County, Medina and western Orleans County, eastern Niagara County, northern Erie County, and nearby areas.

• Manage candidates from initial contact through interview, offer, and onboarding

• Keep candidates informed, engaged, and moving through the hiring process

• Source and interview candidates for facility openings

• Coordinate interviews and follow up promptly with candidates and hiring managers

• Maintain, refresh, open, and close job requisitions in the applicant tracking system

• Partner with the Talent Acquisition Strategist on recruitment priorities and hard-to-fill roles

• Participate in onsite interviews, job fairs, school partnerships, and community recruitment events

• Support facility recruitment and retention meetings with accurate, timely reports

• Promote and track Elderwood’s Employee Referral Program

• Serve as a primary point of contact for new employees

• Prepare and complete new-hire paperwork accurately and on time

• Confirm completion of required pre-employment and regulatory documentation

• Coordinate physicals and required medical documentation

• Verify professional licenses, certifications, CPR, and other applicable credentials

• Schedule new employees for General Orientation and deliver the HR training component

• Explain benefit eligibility and support new employees through required enrollment steps

• Create a welcoming, organized onboarding experience from acceptance through the first day

• Maintain accurate personnel records in accordance with policy and regulatory requirements

• Document employee status, pay, address, location, and other personnel changes

• Coordinate name badges, uniforms, business cards, and computer access

• Handle confidential employee and candidate information with discretion

• Respond to employees seeking guidance on HR policies and procedures

• Reprioritize work as facility and staffing needs change

What You’ll Need as Recruitment & Onboarding Coordinator

• A bachelor’s degree in Human Resources, Business Management, Psychology, or a related field, or equivalent HR experience

• Demonstrated experience supporting recruitment and employee onboarding

• Proficiency with computer applications and systems

• Strong organizational skills and attention to detail

• The ability to prioritize multiple candidates, tasks, and deadlines

• Clear and professional verbal and written communication

• Sound judgment when handling confidential information

• A reliable, consistent onsite presence five days per week

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.