Manage regional office operations including vendor and landlord coordination, supplies and inventory, reception backup, event support, interoffice logistics, basic IT troubleshooting, and administrative support for management and special projects.
Falcon Rappaport & Berkman, LLP is a rapidly growing, multi-practice law firm with offices in Long Island, Manhattan, Westchester, and Newark, NJ. We are seeking a full-time Office Manager to support our regional offices. Based primarily out of our Rockville Centre office, this position will rotate between our New York locations with occasional travel to New Jersey. The ideal candidate is a strong multi-tasker with excellent written and verbal communication skills and a pleasant, can-do attitude. Proficiency in MS Office Suite is required; law office experience is preferred but not required.
Job duties include but are not limited to:
• Streaming service reimbursement (i.e. Netflix); wholesale club reimbursement (i.e. Costco).
• Transparent communication across the department and the firm at large.
• Encouragement of continuing education (both presenting and attending), networking, and suggestions to improve firm operations.
Job Type: Full-time
Compensation: Salary $70-$80K
Job duties include but are not limited to:
- Coordinate with landlords, building management, and vendors to address maintenance requests, repairs, office improvements, deliveries and facility-related needs.
- Support office operations by maintaining inventory, ordering supplies, managing kitchen and hospitality needs, provide reception back-up, and assisting with furniture and equipment procurement.
- Provide administrative support for visiting management team members, meeting preparation, catering arrangements, document handling, and scheduling assistance.
- Assist with the planning and execution of firm events, employee programs, trainings, lunches, celebrations, and other internal initiatives.
- Provide first-level technology and in-office equipment support, troubleshooting routine issues and coordinating with IT vendors or internal resources when necessary.
- Maintain administrative resources, including contact lists, office procedures, conference room schedules, and other operational records.
- Coordinate interoffice logistics, including the transportation of documents, equipment, furniture, and other firm materials between office locations.
- Work with Director of Operations on various special projects as needed.
- Required: HS Diploma or GED
- Required: This position is strictly in-office Monday to Friday and will require visiting various regional offices.
- Required: Proficiency with Microsoft Office Suite. Expert-level knowledge strongly preferred.
- Required: Superior organizational, time management, and verbal and written communication skills, ability to handle confidential information.
- Required: 2+ years working in a professional setting.
- Required: Driver’s License and access to independent means of transportation.
- Strongly Preferred: Law firm experience.
- Preferred: Completion of a college-level or higher degree.
- Fluency in any language other than English a plus.
Perks:
• Robust benefits package, including group life and disability insurance for every employee, health insurance, dental insurance, vision insurance, paid time off, parental leave, 401(k) match up to 4%, contribution toward health insurance premiums.• Streaming service reimbursement (i.e. Netflix); wholesale club reimbursement (i.e. Costco).
• Transparent communication across the department and the firm at large.
• Encouragement of continuing education (both presenting and attending), networking, and suggestions to improve firm operations.
Job Type: Full-time
Compensation: Salary $70-$80K
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