Senior Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary

Opportunity to work within a world-class global professional services firm specializing in real estate – a culture of belonging. Rewarding opportunities. And a diverse global community shaping the future of real estate for a better world. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be especially well organized and flexible. The ability to interact with people (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Essential Functions

• Provide full executive support as senior executive assistant to the President, representing him to the public through personal, telephone, and electronic communications

• Responsible for full interaction with the President for all aspects of his business, including:

• Managing his day-to-day business
• Interaction with his clients and JLL colleagues
• Email management including detailed follow up
• Constantly improving process and procedures
• Full calendar management and scheduling
• Client relations
• Over time developing a full understanding of the executive's business

Additional Day-to-Day Responsibilities

• Manage expense report preparation, submission, and tracking status in PeopleSoft

• Prepare and edit correspondence, communications, presentations, and other documents

• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

• Coordinate travel arrangements through internet-based travel system

• Client event planning for brokerage events, client outings, and ad hoc events

• Responsible for being liaison to internal departments on behalf of executive (i.e., Research, Marketing, Finance, etc.) for client requests

Qualifications

• Minimum 5 years of experience supporting executive level execution

• Associate Degree, or higher, in business administration, administrative assistant, or related field preferred

• Ability to do in person/on the phone dictation

• Problem Solver

• Pro-Active Thinker - Keen ability to connect the dots and anticipate the needs of the executive in advance

• Highly motivated with a capacity to multi-task in a fast-paced environment

• Excellent computer and typing skills

• Tech Savvy – Actively seeking efficient ways of managing tasks

• Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook)

Attributes

• Display curiosity and interest in understanding our business

• Have flexibility to work outside of normal business hours when needed

• Discretion and professionalism when given access to confidential and/or private information

• Highly efficient and takes pride in getting things done and done well

• Promote the mission, vision, and values of the organization

• Strong organizational and communication skills with proven attention to detail

Professional Requirements

• Adhere to dress code; appearance is neat and clean

• Legal real estate experience preferred but not required

• Provide excellent customer service – upbeat energetic personality

• Always represents the organization in a positive and professional manner

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.