Senior Associate, Site Affairs and Business Operations

ROLE SUMMARY
Reporting to the Senior Manager, Site Affairs and Business Operations in Vaccines, you will help advance colleague engagement and trust while supporting key site initiatives that strengthen business performance and elevate Pearl River's external reputation. This role partners closely with site leadership, operations, communications, and cross‑functional teams to deliver seamless experiences and well‑executed programs that reinforce Pearl River as a premier research and workplace destination.
ROLE RESPONSIBILITIES
Partner with colleagues across Vaccines Operations on shared goals and deliverables involving:
Site Affairs

• Support Pearl River Site Affairs projects and activities, including planning meetings and events for the Vaccines Leadership Team and Pearl River Site Leadership Team (e.g., All-Hands Meetings, VIP site visits, Science Summit, colleague engagement events, onboarding new hires and interns)
• Coordinate logistics and timelines with enabling teams (e.g., facilities, catering, A/V, security) to ensure high-quality, well-run experiences
• Support the coordination and upkeep of Pearl River's annual site programming, including maintaining the site calendar of events and partnering with colleagues, Vaccines administrative professionals, and Vaccines and Site leadership team members as appropriate
• Provide operational and planning support to Pearl River Colleague Resource Groups (CRGs) and Clubs, including budget tracking, event coordination, scheduling support, etc.
• Support with ad-hoc programming and initiatives as needed

Business Operations

• Support Business Operations deliverables, including monthly reporting, data tracking, operational updates, etc., by compiling, analyzing, and synthesizing data (e.g., headcount, recruiting, and site metrics) to inform leadership updates and decision-making
• Contribute to and maintain automation tools that drive efficiency across the organization, while proactively bringing forward ideas for process improvements and more efficient ways of working

Information Sharing

• Support the day-to-day management and ongoing enhancement of communications across multiple channels for the Pearl River site - including Viva Engage posts, site newsletter, digital signage, emails communications, etc.- by generating timely, engaging content and creative materials that resonate with on-site colleagues
• Support the research, drafting, and publishing of short- and long-form content, including articles, executive leadership communications, videos, infographics, PowerPoint presentations, etc., by assisting with the coordination of inputs, development of draft materials, and independently refining content to ensure clarity, accuracy, consistency, simplicity of language, and strong news impact
• Apply strong technical and digital skills to support and continuously improve the site's information channels, including the effective and responsible use of AI tools

External Engagement

• Support on-site programming and experiences for interns and rotational associates at Pearl River by assisting with the coordination of logistics and program materials and serving as an additional point of contact for day-to-day inquiries
• Support the planning and coordination of Pearl River's engagement with local community partners by assisting the team with outreach planning and logistics for events and initiatives
• Work with internal partners to ensure external engagement activities are well-planned, compliant, and aligned with site and organizational priorities

QUALIFICATIONS
Must-Have

• Bachelor's degree with 3 to 5 years of work experience
• Strong interest in vaccines and public health
• Experience working collaboratively with diverse teams as well as working independently with minimal supervision
• Strong project management and event management skills with demonstrated attention to detail
• Strong written and verbal communication skills, including experience communicating with colleagues at all levels of the organization, sharing knowledge, influencing best-practices, and coordinating workflows
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative
• Possess a high energy level, sense of urgency, creativity, decisiveness, ability to work hard and well under pressure
• Experience working with highly sensitive, confidential material and information
• Excellent keyboarding and proofreading skills
• Proficiency in MS Word, Excel, PowerPoint, SharePoint, Teams, Engage, and Outlook
• Proficiency in CoPilot
• Flexibility to work beyond normal work hours when needed
• Know and model Pfizer Values and Pfizer Core Competencies

Nice-to-Have

• Knowledge of Pfizer organization processes and procedures
• Proficiency in Gemini and/or other AI platforms

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

• This role may require occasional work outside of standard business hours, including evenings and weekends.
• Work Location Assignment: Hybrid, Work in your designated Pfizer office an average minimum of 2.5 days per week

The annual base salary for this position ranges from $82,700.00 to $137,900.00. In addition, this position is eligible for participation in Pfizer's Global Performance Plan with a bonus target of 10.0% of the base salary. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided does not apply to Tampa, FL or any location outside of the United States.
Relocation assistance may be available based on business needs and/or eligibility.
Candidates must be authorized to be employed in the U.S. by any employer.
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [email protected] . This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers .
Public Affairs & Communication