Senior Corporate Paralegal - Global Entities

About Us:

Consertus is an AI-native global capital program management and advisory firm that combines deep industry expertise with advanced digital capabilities to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,500 professionals, we help clients plan, deliver, and optimize complex capital programs across the full project lifecycle.

Our integrated capabilities span advisory, digital solutions, engineering and design, and program delivery, enabling organizations to navigate complexity, mitigate risk, and achieve strategic objectives. We serve a diverse range of industries, including aviation, transportation, transit, water, healthcare, energy, education, government, commercial real estate, life sciences, and technology.

At Consertus, we believe our people are our greatest strength. We foster a collaborative, flexible, and inclusive environment where individuals can grow, develop their skills, and make a meaningful impact. Together, we're transforming the way the world is planned, built, and delivered.

Learn more about how Consertus is creating lasting value for clients, communities, and our people at www.consertus.com.

About this Role:

Consertus' growing Legal team is looking for an experienced, and driven Senior Corporate Paralegal aligned with our mission. This position will offer significant responsibility and a high level of exposure across the business. You will be encouraged to build your profile internally by working collaboratively across departments and regions and reducing the company's risk profile. Expect lots of variety, a fast-moving environment, and plenty of opportunities to learn and grow. You'll wear multiple hats and act as a true force multiplier for the team.

Key Responsibilities:

Global Entity Management

• Lead the global entity management function, including the full lifecycle of domestic and international legal entities — formations, qualifications, registrations, amendments, mergers, conversions, dissolutions, and withdrawals
• Manage the company's large and growing portfolio of U.S. and international legal entities, ensuring all jurisdictions remain in good standing through timely annual reports, foreign qualifications, business license renewals, and other statutory obligations
• Maintain data on the company's legal entities and manage filings, licenses, tax registrations, and other entity compliance obligations
• Play a leading role in forming new entities, including reviewing formation documents, filing for initial registrations and licenses, and setting up bank accounts and other local service providers
• Maintain and update the company's organizational chart

Corporate Governance Support

• Maintain accurate, centralized entity data (officers, directors, ownership, registrations, registered agents, addresses, organizational charts) and oversee ongoing data quality, documentation accuracy, and audit readiness
• Communicate with internal and external stakeholders, service providers, registered agents, and regulatory agencies to ensure timely compliance
• Prepare, circulate, and maintain board and shareholder resolutions, written consents, minutes, and other governance documents for domestic and foreign subsidiaries
• Support the coordination of board meetings, annual general meetings, and other corporate proceedings across multiple time zones
• Manage powers of attorney, authorized signatory lists, and corporate requirements globally
• Handle notarization, apostillization, and legalization requirements by sourcing and using third-party providers

Cross-Functional Support

• Partner with tax, treasury, and finance teams on entity structuring, intercompany transactions, and transfer pricing documentation needs
• Coordinate with outside counsel and local agents in foreign jurisdictions to ensure compliance with local corporate law and regulatory requirements
• Support M&A, joint venture, and corporate restructuring transactions by managing entity-level due diligence, integration activities, and post-closing obligations
• Liaise with business units to address entity-related inquiries and provide guidance on governance procedures
• Support the company's professional licensing efforts

Process Improvement and Technology

• Identify opportunities to streamline entity management workflows using technology solutions
• Develop and maintain standard operating procedures, templates, and best-practice guides for entity management processes
• Generate periodic reports on entity portfolio status, compliance health, and upcoming deadlines for leadership review

General

• Serve as the primary point of contact for registered agents, regulatory agencies, outside counsel, and internal stakeholders across Legal, Tax, Finance, and Operations
• Support Legal team members and other company employees on other tasks as assigned
• Help build the foundation of a best-in-class legal and compliance function, with an initial focus on entity management and contracting

Qualifications/Requirements:

• 5+ years of experience in entity management, compliance, and/or legal operations
• BS/BA from an accredited university preferred; equivalent work experience will be considered
• Proficiency with Microsoft Office Suite
• Highly organized and structured, with the ability to juggle multiple priorities
• Excellent oral and written communication skills
• Thrives in ambiguity and works well independently with minimal guidance
• Ability to handle confidential and sensitive information with discretion and integrity

Preferred:

• Experience in the project management and advisory, construction, or energy industries
• Experience managing entities across multiple international jurisdictions
• Working knowledge of corporate governance principles, statutory compliance requirements, and secretary of state filing procedures
• Proficiency with Cogency or other entity management software
• Experience with SAM.gov registrations, renewals, and filings
• Experience in professional licensing

Additional Requirements / Skills / Working Hours / Compensation Range

• Compensation range: $100,000 - $130,000+ annually, dependent on experience and education
• Comfortable with the use of new technologies and software, including generative and agentic artificial intelligence

What's In It For You:

• Comprehensive health coverage (medical, dental, and vision)
• Company-paid life and disability insurance
• Optional benefits like pet insurance, legal, and supplemental health plans
• 401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
• Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
• Access to Consertus Academy for continuous learning and development

Equal Employment Opportunity Statement:

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.